Office Administrator

We are looking for an enthusiastic, motivated, and professional individual to support our office. The ideal candidate for this position possesses excellent communications skills with a strong desire to learn. The candidate will be highly organized, possess excellent computer skills and a strong work ethic.

Working as a Herzig Engineering Office Administrator, you must have outstanding people and organizational skills, and a desire to work in a small business environment with a focus on safety, accuracy, and customer service.

We offer competitive salaries, group health insurance, vision, dental, and a 401(k).

Responsibilities

This job includes the following responsibilities:

• Welcomes and directs visitors by greeting them, in person or on the telephone, answering or referring inquiries
• Handles inbound and outbound marketing emails
• Maintains security by following procedures; monitoring logbook; issuing visitor badges
• Accurately inputs and manages data in Salesforce CRM
• Aides Scheduling Coordinator with needs relating to scheduling and client interaction
• Ensures digital and physical records are stored correctly and adequately
• Monitors and manages office equipment and supplies and facilitates ordering and inventory management
• Communicates with staff regarding vendors, shipments, mail, and other items.
• Maintains a safe, clean, and inviting reception area
• Contributes to team effort by accomplishing related tasks as needed

Skills & Abilities

• Strong work ethic; good interpersonal and organizational skills
• Must be able to act independently with little or no supervision and work collaboratively on a team environment
• A customer focused mindset
• A desire to foster long term relationships with clients and coworkers
• The ability to rapidly learn highly technical information in a dynamic work environment
• A talent for explaining technical details in comprehensible terms
• Ability to speak effectively before groups of employees of organization

Basic Qualifications

• High school diploma. BS/BA in office administration or relevant field is preferred
• Excellent knowledge of MS Office
• Ability to operate a standard personal computer as well as knowledge of and experience with standard office computer software

Hybrid position: 1-2 days remote/week