Office Administrator

Our client is searching for a qualified Office Administrator to join their team full-time in beautiful Sarasota, FL. They are a family-owned business offering document shredding, records storage, scanning, and bio-medical waste removal services. As a small company, they pride themselves on a great work environment and a close-knit, fun culture.

The Position: We are seeking a well-rounded Office Administrator with experience in clerical tasks, billing, scheduling/logistics, and inventory management. The ideal candidate will have strong organizational skills, proficiency with technology, excellent customer service, and the ability to multi-task. As a fast-growing company, we are looking for someone eager to grow with the company.

Compensation and Benefits:

• Starting Salary $50k+ - Based on Experience
• 1 Week Paid Vacation
• 7 Paid Holidays

Responsibilities:

• Monday Through Friday, 8am to 5pm (Flexibility in Schedule)
• General Clerical Duties: Typing, Filing (Manual or Electronically), Coping And Sorting Documents, Completing Simple Forms
• Oversees Office Function
• Support Delivery Drivers And Their Schedules (Commute Route Changes or Relevant Information)
• Serve as Primary Point of Contact And liaison Between Customer And Delivery Drivers
• Assisting Owner With Drafting Service Agreements
• Manage Calendar And Schedule Appointments
• Preparing Letters, Memos, Forms, Reports Accordingly
• Mail Sorting and Distribution
• Creating Contracts
• Utilizing And Creating Excel Spreadsheets
• Responsible For Inventory And Ordering Supplies For The Office And Warehouse

Billing Duties:

• General Bookkeeping: Entering Data, Maintaining Records, Invoices, Supporting Documents
• Contact Customers to Obtain Verify, And Update Account Information
• Verify Accuracy of Billing Data And Error Correction
• Records Amounts Due For Items Purchased or Services Rendered
• Generates Labels And Billing Documents
• Deposit Checks And Logging Into Quickbooks

Requirements:

• HS Diploma or Equivalent; Associate Degree in Office Admin or Related Field Preferred
• At Least Three Years Experience of Administrative And Clerical Experience
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Computer Savvy – Willing to Lean New Systems
• Strong Customer Service Skills – Phone And Face-to Face
• Strong Organizational Skills
• Strong Communication and Written Skills
• Attention to Detail
• Ability to Work Independently
• Ability to Multitask
• Experience With Office Equipment: Copiers, Scanners, Phone/VM Systems, Computers

Apply HERE or Send Resume to Justin@theipgteam.com

\#ZR