Office Administrator/Job File Coordinator

SERVPRO of Cedar Mill/Oak Hills

Office Administrator/Job File Coordinator

Hillsboro, OR
Full Time
Paid
  • Responsibilities

    (Bi-lingual preferred, but not required)

    Our Franchise is seeking someone who speaks fluently in both Spanish and English, and is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys working with others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero! Please note this position is 100% in person, in the office.

    Primary Responsibilities

    Assist with customer service and management of the customer experience

    Assist with scheduling

    Enter jobs into the operating system

    Maintain customer and client communications

    Ensure estimates are distributed to all necessary parties

    Review and validate project file documentation

    Confirm scope of work with Project Manager

    Support Project Manager's by ensuring customer and client agreement on scopes and estimates

    Distribute estimates

    Interface with subcontractors for availability

    Sign up new subcontractors and maintain insurances and licensing

    Acquire proper permits as necessary and ensure all correct procedures are being followed with local municipalities

    Schedule inspections with building departments

    Order materials and supplies as needed

    Update project schedule and timeline

    Update contract status with change orders and keep customer and client advised

    Manage collections activities

    Perform project close-out

    Necessary Experience and Skill Set

    Superb customer service and track record

    Effective written and oral communication

    Intermediate math skills

    Experience in restoration and/or construction preferred

    Formal Education/Training

    High school diploma/GED

    Associates or Bachelor of Business Administration preferred

    Wages

    $20.00-$23.00 per hour, dependent on experience and leadership skills.

    Benefits

    Health Insurance

    Dental Insurance

    Vison Insurance

    Paid Time Off

    Paid Sick Time

    Bonus

    All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.