Job Description
We are a full-service Community Association Management and Real Estate Sales company looking for a part-time Office Administrator to support our team, help ensure the smooth running of the office, and help to improve company day-to-day operations. Your role is to support the team and help ensure high levels of organizational effectiveness, communication, and customer service. Office Admin duties and responsibilities include assisting with AP, handling inbound and outbound mail, managing office supplies and equipment, greeting visitors, and providing general administrative support to our team. Previous experience as a front office manager or office administrator would be an advantage. A successful Office Admin should have experience with a variety of office software (email tools, spreadsheets, accounting software, and document editors) and be able to accurately handle administrative duties.
Our office is located in Suwanee. This will be a permanent part-time position and we are looking for a long-term addition to our team. Please only apply if you truly looking for stable, long-term, part-time work.
Responsibilities
Processing invoices and helping with accounts payable
Receive deliveries, open and distribute mail, assist team with mailing letters to homeowners
Assist with ordering and maintaining inventory of office supplies and equipment
Provide general support to visitors
Assisting with the transition of new homeowner associations as they are acquired
Assist with gate and pool security systems including mailing out new devices to homeowners, billing for replacement devices, and contacting vendors for gate system issues
Assist community managers with large mail outs and annual meeting preparation
Provide backup phone support for inbound calls when the RTM’s are busy or unavailable
Daily use of company software (CINC), GSuite, and MSOffice
Ability to handle confidential information appropriately
May handle occasional errands/shopping for office supplies, bank runs, etc.
Qualifications
High School degree required, certification or diploma in related field an asset
Prior experience as an administrative assistant, Bookkeeper, or AP clerk will be a plus
Excellent time management skills, attention to detail, and ability to prioritize work
Excellent written and verbal communication skills
Organized, self-starter and capable of working efficiently with minimal supervision
Computer skills in Microsoft Office (Word, Excel) and Google Suite
Experience in the real estate industry a plus
Our Business Core Values & Behaviors:
Effective Communication – We communicate consistently with our clients
Honesty & Integrity – Committed to the truth and doing the right thing
Accurate Accounting – Never forgetting the trust placed in us as stewards of our clients’ money
Availability of our Team – Being there for our clients and customers when they need us
Teamwork – Working together to serve our clients and achieve more
Commitment/Self-Discipline – Our clients can count on us to get things done
This franchise is independently owned and operated. Your application will go directly to the local office and all hiring decisions will be made by the franchisee. All inquiries about employment should be made directly to the franchisee/franchise location and not to the corporate office of Property Management Inc.