The law offices of Marshall Dennehey, a large defense litigation firm, is seeking to hire a Full-time Office Assistant for the firm's New York, NY office.
Responsibilities:
- Assist with preparation of files and coordination of file delivery to main office for client audits
- Ensure files are maintained in a clean, neat and organized condition
- Assist Paralegals with updating medical record charts, authorization letters and Trial Binders
- Assist Administrative Assistants with overflow work including revisions to letters or other legal documents.
- Responsible for Mail Center and ordering and maintaining of office supplies
- Scanning into internal database (iManage), data entry and organize paperwork
- Answer and utilize office telephone system, take messages and transfer incoming calls to appropriate attorneys and staff
- Greet and direct visitors to the office; request visitors to sign in
- Keep lobby and reception area neat
- Responsible for keeping pantry areas neat, organized and clean, loading and unloading of mugs from dishwasher and maintaining related supplies
- Manage central calendar - MRM (where applicable) and schedule conference rooms for depositions and meetings
- Keep records of any phone problems in the office and reports same to proper person
- Professional attire required at all times representing a polished first impression of the Firm; no sneakers/gym shoes permitted
- Contact attorney/secretary when visitors have arrived
- Interact with all employees, clients and visitors in a personable, professional and polite manner
- Punctual arrival and end time enforced to allow appropriate and adequate coverage for reception desk
- Perform other related duties as assigned
Required Skills:
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills necessary to communicate by telephone and in person with visitors, attorneys and staff to provide information with courtesy, tact and professionalism
- Interact with all employees, clients and visitors in a personable, professional and polite manner
- Excellent organizational skills and attention to detail
- Appropriate grammar, spelling and clerical skills
- Excellent time management skills with a proven ability to meet deadlines
- Must be able to work under minimal supervision
- Strong analytical and problem-solving skills
- Ability to prioritize tasks and multi-task
- Ability to function well in a high-paced and at times stressful environment
- Ability to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelines
- Proficient with Microsoft Office Suite
Minimum Qualifications:
- High school graduate.
- One year of office experience. Law firm experience a plus.
Compensation range: $42,000 - $45,000
The posted compensation range for this position is based on several legitimate, non-discriminatory factors set by the Firm. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Marshall Dennehey offers a competitive salary and benefits package.
Please send cover letter, resume and salary requirements for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
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