The Office Assistant provides essential administrative support to attorneys and departments, ensuring the efficient operation of the office. This role acts as a bridge between attorneys, clients, and departments, helping to maintain smooth workflows and excellent client service. A key aspect of this position involves coordinating firm seminars, and ensuring seamless execution and client engagement. This position is an excellent opportunity for someone looking to grow in a professional legal environment. If you are organized, detail-oriented, and enjoy working in a dynamic office setting, especially with event coordination responsibilities, we encourage you to apply! Responsibilities: • Serve as the backup for front desk receptionist by answering calls, directing inquiries, confirming appointments, and providing coverage as needed. • Provide direct administrative assistance to attorneys. • Review attorney calendars (daily) to ensure all relevant elements are present for a successful future consultation. • Process client payments for both new and existing clients. • Schedule and coordinate signing appointments, ensuring no conflicts and confirming attendance. • Oversee seminar coordination, including tracking attendees, preparing materials, and ensuring all necessary resources are in place for a successful event. • Manage pre-seminar tasks such as confirming attendance via phone, email, and text, updating spreadsheets with attendee details, and inputting client data into CRM. • Handle seminar logistics, including venue coordination, room setup, signage preparation, and post-event breakdown. • Maintain accurate client records by entering and tracking key information in CRM. • Monitor and restock office supplies as needed. • Perform post office duties, including collecting certified mail and handling outgoing correspondence. • Organize and coordinate team celebrations, such as sending anniversary and birthday emails, purchasing cakes, decorating, and preparing cards. • Assist with client communication and event coordination by reaching out regarding firm events and sending invitations. • Support management with additional administrative tasks and special projects as assigned. • Ensure proper office closing procedures, including reviewing schedules, turning off lights, and preparing for the next business day. Qualifications: Skills & Abilities: • Proficiency in MS Office (Excel, Word) and Outlook. • Strong organizational and planning skills. • Attention to detail and problem-solving ability. • Ability to work independently and as part of a team. • Adaptability to changing workloads. • Excellent written and verbal communication skills. • Ability to manage event logistics and multitask efficiently. Qualifications: • High School Diploma or equivalent. • Minimum of one year of experience in an Office Assistant or Secretarial role (can be substituted by three years of direct client interaction, support, and/or customer service experience). • Experience in event coordination or seminar management is a plus. Physical Requirements: • Ability to lift and move office supplies and equipment as needed. • Prolonged periods of sitting at a desk and working on a computer. • Ability to set up and break down event spaces as needed. Work Environment: • Professional office environment with a warm and friendly team. • Routine use of office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Compensation: $18 - $20 hourly

• Serve as the backup for front desk receptionist by answering calls, directing inquiries, confirming appointments, and providing coverage as needed. • Provide direct administrative assistance to attorneys. • Review attorney calendars (daily) to ensure all relevant elements are present for a successful future consultation. • Process client payments for both new and existing clients. • Schedule and coordinate signing appointments, ensuring no conflicts and confirming attendance. • Oversee seminar coordination, including tracking attendees, preparing materials, and ensuring all necessary resources are in place for a successful event. • Manage pre-seminar tasks such as confirming attendance via phone, email, and text, updating spreadsheets with attendee details, and inputting client data into CRM. • Handle seminar logistics, including venue coordination, room setup, signage preparation, and post-event breakdown. • Maintain accurate client records by entering and tracking key information in CRM. • Monitor and restock office supplies as needed. • Perform post office duties, including collecting certified mail and handling outgoing correspondence. • Organize and coordinate team celebrations, such as sending anniversary and birthday emails, purchasing cakes, decorating, and preparing cards. • Assist with client communication and event coordination by reaching out regarding firm events and sending invitations. • Support management with additional administrative tasks and special projects as assigned. • Ensure proper office closing procedures, including reviewing schedules, turning off lights, and preparing for the next business day.