Office Assistant

V

VENTEK Solutions LLC

Office Assistant

Tullahoma, TN
Full Time
Paid
  • Responsibilities

    Ventek Solutions in Tullahoma, TN is seeking an Office Assistant to support our Office Manager.

    Job Overview:

    • The Office Assistant will support ordering supplies, daily receiving and invoice entry in two separate systems. They will be responsible for managing the AP inbox, process invoices in an automated system, and ensure receiving and invoices are entered accurately and in a timely manner. The Assistant will coincide with other department heads to order supplies, track shipments and deliveries, enter receipts and invoices in the Ideas System.
    • This is an in-office position Monday - Friday for 8 hours per day

    Key Responsibilities:

    • Answer incoming phone calls, greet and assist visitors
    • Manage daily receiving into inventory
    • Run daily reports
    • Manage e-mails for incoming AP related invoices received
    • Perform 3-way match with invoice, receiver and Purchase Order
    • Enter AP invoices in Payable System
    • Run AP and related reports
    • Enter non-inventory invoices in Payable System
    • Filing, typing, copying, and scanning
    • Ensure office area is well-organized, clean, and presentable at all times
    • Perform additional duties as assigned by Office Manager
    • Receive orders needed from other department managers
    • Enter PO's for supplies needed by other department managers and send PO's to suppliers
    • Track all orders, shipments, and deliveries, ensuring proper documentation and record-keeping for auditing purposes
    • Enter Supplier invoices in System for payment processing
    • Monitor outstanding PO's and invoices

    Skills and Qualifications:

    • Proficient computer skills
    • Solid data entry skills with and ability to identify numerical errors
    • Strong organizational skills with the ability to multi-task
    • Possess a high degree of attention to detail
    • Ability to work independently and as a team member
    • Must have the ability to maintain strict confidentiality
    • Positive and professional attitude

    Benefits:

    • Competitive Wages
    • Medical Insurance
    • Dental Insurance
    • Vision Insurance
    • 401K with 6% match or Roth
    • Generous Paid Time Off (Vacation Days)
    • Generous company-funded Basic Life Insurance
    • Company-funded Short-Term & Long-Term Disability
    • Medical Flexible Spending Accounts or HSA
    • 10 Paid Holidays

    Education:

    • High School or Equivalent (Preferred)