Office Assistant

Vellichor Inc

Office Assistant

Hayward, CA
Full Time
Paid
  • Responsibilities

    Benefits:

    Bonus based on performance

    Free uniforms

    Health insurance

    Job description

    We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

    Responsibilities

    Organize office and assist associates in ways that optimize procedures

    Sort and distribute communications in a timely manner

    Understand cabinet structure and design layout.

    Understand how to create estimation on NetSuite.

    Create and update records ensuring accuracy and validity of information

    Schedule and plan meetings and appointments

    Monitor level of supplies and handle shortages

    Resolve office-related malfunctions and respond to requests or issues

    Coordinate with other departments to ensure compliance with established policies

    Maintain trusting relationships with suppliers, customers and colleagues

    Perform receptionist duties when needed

    Skills

    Proven experience as a back-office assistant, office assistant, or in another relevant administrative role

    Knowledge of “back-office” computer systems (ERP software), Google Suite, and NetSuite.

    Working knowledge of office equipment

    Thorough understanding of office management procedures

    Excellent organizational and time management skills

    Analytical abilities and aptitude in problem-solving

    Excellent written and verbal communication skills

    Strong attention to detail with the ability to multitask.

    Ability to self-motivate as well as excellent time management

    Job Type:

    Full-time

    Pay:

    $23- $25 per hours

    Benefits:

    Paid time off

    Free Uniform

    Bonus based on performance

    Health Insurance

    Schedule:

    8 hour shift

    Education:

    Associate (Preferred)

    Work Location:

    In person