Benefits:

Competitive salary

Employee discounts

Opportunity for advancement

Training & development

Family-owned mobile home community is seeking a dedicated and organized Office Associate to join our team. This hybrid role is essential in ensuring smooth office operations and providing excellent customer service.

Key Responsibilities:

Answer phone calls professionally, take messages, and assist with inquiries.

Manage appointment scheduling and maintain an organized calendar.

Keep the reception area clean and welcoming for guests

Receive and sort incoming mail, and documents, ensuring timely processing.

File documents alphabetically and chronologically according to established systems.

Maintain accurate recordkeeping, updating files with new information regularly.

Scan documents and upload them to digital databases for easy access.

Download, scan and save proprietary statements, invoices and documents as needed

Required Skills:

Excellent organizational skills to manage a high volume of paperwork and maintain structured filing systems.

Attention to detail to ensure accuracy in filing documents and recording information.

Strong communication skills for effective interaction with visitors, staff, and phone callers.

Proficiency in Microsoft Office Suites and ability to learn office protocols and procedures for document management and email.

Professional demeanor, presenting a positive and welcoming image to clients and guests.

Qualifications:

High school diploma or equivalent; additional certification in office administration is a plus.

3-5 yrs experience in customer service and office administration

Ability to multitask and prioritize tasks in a fast-paced environment.

Must be able to lift and move 25lbs

What We Offer:

Competitive salary

Opportunities for growth and advancement within the company

A supportive and friendly work environment

Approx 12-15hrs/week EOE