Office Coordinator

Allegra School of Music & Arts

Office Coordinator

Hillsborough, NJ
Part Time
Paid
  • Responsibilities

    Benefits:

    401(k)

    401(k) matching

    Bonus based on performance

    Employee discounts

    Benefits/Perks

    Competitive Compensation

    Paid Time Off

    Career Growth Opportunities

    Job Summary

    We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

    Responsibilities

    Develop, update, and maintain relevant office procedures

    Create and maintain an organized filing system

    Greet and assist clients as they arrive

    Answer incoming phone calls and route them to the appropriate person

    Schedule appointments and maintain calendar

    Organize meetings and take accurate minutes

    Write emails, memos, and letters and distribute them appropriately

    Perform basic bookkeeping activities

    Contribute to company reports

    Address and resolve customer concerns with a professional attitude

    Qualifications

    High school diploma/GED required, Associate’s degree or administrative training is preferred

    Previous experience as an Office Coordinator or in a similar position

    Understanding of basic bookkeeping principles

    Familiarity with standard office equipment such as printers and fax machines

    Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

    Highly organized with excellent time management skills and the ability to prioritize projects