Our client, a reputable construction and manufacturing firm in San Diego, CA, is seeking a talented and organized Part-Time Office Coordinator to support their team's success.

The Office Coordinator plays a vital role in driving business efficiency by providing exceptional administrative support, streamlining office procedures, and fostering seamless communication across departments. As the primary point of contact, you will expertly manage inquiries, facilitate collaboration between internal teams, clients, suppliers, and visitors, and oversee daily operational tasks that underpin the organization's success.

Key Responsibilities:

• Provide administrative support, including phone and email management, correspondence, and data entry.
• Manage calendars, coordinate meetings and events, and ensure timely responses to internal and external communications.
• Oversee office operations, including supplies, equipment maintenance, and vendor relationships.
• Maintain organized files, records, and databases, ensuring easy access and retrieval.
• Coordinate logistics for company events, conferences, and meetings.
• Facilitate communication and workflow between departments to optimize operational efficiency.
• Reviewing time cards
• Assisting with the onboarding process for new hires
• Administering benefits, such as health insurance, retirement plans, etc.
• Preparing and submitting union reports
  

Requirements:

• High school diploma required; Associate's degree or higher in Business Administration, Office Management, or related field preferred.
• 2-4 years of experience in office administration or coordination, preferably in a manufacturing or construction-related environment.
• Proficient in Microsoft Office Suite and office management software.
• Excellent organizational, time management, and communication skills.
• High attention to detail, ensuring accuracy in records and communications.