Job Description
The Office Coordinator will play a vital role in ensuring the office runs smoothly and efficiently on a daily basis. This position is responsible for maintaining a clean, organized, and welcoming workspace while serving as the on-site point person for all administrative and office-related needs. From ordering supplies and coordinating maintenance requests to supporting employees and customers with logistical requests, the Office Coordinator is the go-to resource for creating a productive and positive office environment.
This is a full-time position with the expectation to be on-site at least 4 days per week (with the ability to flex up to 5 as needed). In this role, you will:
Act as point of contact for office building, property management company, and facility-related vendors (electrical, painting, handyman services, etc.)
Maintain office tidiness, including kitchen and fridge cleanup, plant watering, recycling removal, and general organization of supply closets and drawers
Purchase, unpack, and organize office supplies, furniture, computer equipment, snacks, and other necessary materials for the office
Execute in-office events to include planning, scheduling, catering, and event management
Assist with scheduling in-office interviews and greeting candidates to ensure a positive candidate experience and smooth interview process
Support new hire orientation and employee onboarding, including but not limited to scheduling meetings, ordering materials, coordinating travel logistics, etc.
Rearrange office layout as needed based on increased headcount and in-office weeks
Manage incoming and outgoing shipping and mailing for all departments, including both domestic and international shipments
Support Executive Assistant with ad-hoc scheduling needs and event logistics
Coordinate the delivery of gifts for employee anniversaries, weddings, engagements, baby showers, funerals, and other life events
Assist departments with Netsuite clothing orders when necessary
Qualifications
2+ years experience in office administration, executive assistance, or other related field
Expert knowledge of Google Suite, Slack, and Zoom
Highly organized with a meticulous sense of attention to detail
Exceptional communication skills with the ability to escalate accordingly
Friendly, upbeat, and positive attitude with employees, customers, and stakeholders
Comfortable in a fast-paced environment with the ability to reprioritize based on changing needs
High level of trust and confidentiality
Has own mode of transportation and ability to drive a standard passenger vehicle
Ability to lift 20 - 30 pounds
Knowledge of NetSuite or related ERP system is a plus
Additional Information
TRUEWERK is committed to providing fair and competitive compensation through a combination of base salary and performance-based bonuses. Other benefits include but are not limited to:
Salary Range: $55,000 - $65,000
Applications for this role will be accepted through March 15, 2025.
__
TRUEWERK is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at TRUEWERK are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion, family or parental status, pregnancy, sex, gender identity, sexual orientation, national origin, disability, genetic information, or any other protected characteristic as outlined by federal, state, and local laws.