Job Description

AECOM is seeking an Office Engineer to support wok in our Oakland, CA office.

This role will be responsible for:

• Assist with Contract Preparation and will maintain an organized and updated set of Contract Documents and Contract Drawings. The Contract Drawings will begin with the Design through Issued for Bid set, Addenda, the Conformed Drawings (Issued for Construction), and any revisions throughout the life of the Contract.
• The Office Engineer will maintain and update the RFI and Submittal logs in Project Management Software. The Office Engineer will assist the Resident Engineer in responding to RFIs and Submittals as requested by the Resident Engineer. The Office Engineer will follow-up on all RFIs and Submittals due to assure timely responses to the Contractor from those personnel reviewing the Contract submittal documents. Follow-up will occur once a reviewer is assigned, and prior to the deadline for the client’s response to the RFI or Submittal.
• The Office Engineer will assist the Resident Engineer in preparing for weekly meetings and will take the minutes of the meetings. Minutes will be prepared no later than the day following the meeting.
• The Office Engineer will maintain the schedule regarding the payment. The Office Engineer will also coordinate with the field inspectors in reviewing the monthly pay requests submitted by the Contractor. Quantities installed, percent completed, and the completion Status of Construction Activities will be reviewed with the Inspectors.
• The Office Engineer will assist the Resident Engineer as necessary as well as coordinate with the schedule and the estimator for preparation of the Change Order related documents needed to develop field and administrative Change Notices and Change Orders. The Office Engineer will process all Change documents and facilitate the change process amongst all parties.
• The Office Engineer will verify on a weekly basis that documents are appropriately indexed and filed in accordance with the Contract filing system.
• The Office Engineer will maintain a log of the Contractor’s insurance certificates in coordination with Client's requirements.
• Prepares engineering designs, specifications, cost and quantity estimates for engineering construction projects; prepares and/or reviews the adequacy and accuracy of computations.
• Assists in the establishment of schedules and methods for providing engineering project oversight services; responsible for the verification of quantities of materials and adherence to specifications; may recommend resources to be allocated.
• Monitors work activities to ensure compliance with established policies and procedures; evaluates proposed changes to approved plans and specifications.
• Prepares a variety of reports and correspondence on project matters including Inspector's Daily Reports, monthly and final completion reports, contract modifications negotiations, field and design engineering changes, and correspondence with the contractor on fulfillment of requirements.
• Provides assistance to Project Manager and Resident Engineer in the interpretation of plans and resolution of problems during construction.
• Maintains awareness of progress on assigned engineering design or construction projects to ensure compliance with designated time and cost schedules.
• Discusses and coordinates engineering design or construction project activities with design engineering staff and other affected engineering personnel in One Team approach.
• Quality Assurance before, during and at close out.
• Coordination with client as required.
• Assist with administering and facilitating the preparation and review/approval process of the Contractor’s required Site-Specific Work Plans (SSWPs).
• Utilizing and updating the Project Management Software database system.
• Provide support to project procurement needs and inspect/manage procured products.
• Assist with Close out and turnover of all project documentation to the client in accordance with District policies and procedures.

You will be delivering:

• Assist with Monthly Reports describing work Accomplished, any problem areas, potential solutions to known problems, QA/QC Issues, budget/ cost status to be submitted in advance of invoices.
• Assist with CM deliverables as per the latest client Resident Engineer’s Manual, and as requested by the client Project Manager.
• Assist RE with Change Notices and Change Orders, responses to RFI’s, submittal reviews, and other elements in support of the work.
• Assist RE with Specifications and update.
• Assist RE with Cost Estimate and update. Quality Control of design, specifications, and drawings.

Qualifications

Minimum Requirements:

• BA/BS + 4 YORE or demonstrated equivalency of experience and/or education

Preferred Qualifications:

• 4+ years of California Transit experience
• Experience working on large transit projects
• Able to effectively communicate and negotiate with contractors and clients.
• Working knowledge of State/Federal Highway and Bridge Construction specifications & construction contract administration procedures.
• Proficient with Microsoft Office tools (i.e., Outlook, Word, Excel, PowerPoint).
• Experience with BART construction procedures/document.
• Experience with Primavera scheduling, and dispute/claim resolution.
• Thorough knowledge of BART specifications & construction contract administration procedures
• Able to effectively communicate and negotiate with contractors and clients.

Additional Information

• Sponsorship is not offered for this role

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.