Job Summary-Office Management Coordinator
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong communication skills and a solid background in administrative tasks, and vendor management. This role is essential for ensuring efficient office workflow, supervising staff, and maintaining a professional environment.

Duties

• Manage daily office operations to ensure efficiency and effectiveness.
• Oversee invoicing and billing
• Assist with creating proposals
• Maintain organized filing systems for both physical and electronic documents.
• Handle phone systems with professionalism, demonstrating excellent phone etiquette.
• Communicate effectively with team members, clients, and external partners to foster positive relationships.

Qualifications

• Proven experience in an office management role or similar position.
• Strong administrative skills with a focus on organization and detail-oriented tasks.
• Experience invoicing and billing
• Cash application experience
• Proficiency in managing phone systems and demonstrating effective phone etiquette.
• Excellent communication skills, both written and verbal.
• Experience in supervising teams and managing vendor relationships is a plus.
• MUST be a positive team player
• Aspire experience is preferred

Schedule:

• Day shift - Monday to Friday
• Some weekend availability required

Job location, type, wage & benefit information:

• This position is fully in-office
• Office Location: Port Jefferson, NY

Benefits:

• 401(k) – with Company match after 60 days
• Health insurance – After 60 days
• Health savings account/Flexible spending accounts
• Life insurance
• Dental insurance
• Vision insurance
• Paid time off
• Pet/Legal Insurance

If you are looking for a career with a positive hardworking team reach out to us!

The salary for this position is $58,000.00-$60,000. Compensation will be commensurate with experience and qualifications. A comprehensive benefits package is also offered

“We are an Equal Employment Opportunity (“EEO”) Employer."

It is a fundamental of Confidential to not discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws

E-Verify Employer Notification: We are an equal opportunity employer and actively participate in the E-Verify program. All candidates must provide proper documentation to establish their identity and legal authorization to work in the United States. We are committed to maintaining a compliant and fair hiring process.