Qualifications

This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others

High school diploma or general education degree (GED)

Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook

Strong professional interpersonal, written, and verbal communication skills

Able to take direction and provide timely feedback on progress of tasks

Exceptional attention to detail, organization, and active listening skills

Ability to manage multiple tasks effectively

Ability to work from 7:00 am – 5:00 pm, with occasional varying schedules in support of site operational needs

Regular, reliable attendance

Work productively and meet deadlines timely

Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

May work at various different locations and conditions may vary

Responsibilities

As a project Office Administrative Coordinator for Arreis, you will provide administrative support to our projects, and divisions while promoting teamwork and creativity by encouraging effective communication

This may include occasional extended hours or weekend work to meet deadlines

Manage craft requisition and execution including workforce planning, staffing schedules and hiring

Complete I-9s for craft hires and staff transfers (as applicable)

Sorting and distribution of pay stubs

Employee Performance policy documentation and maintenance

Update HR and business reporting on an ongoing basis

Maintain required employment posters and affirmative action binder

Communicate with clients, organize and arrange meetings, report generation, data entry, SharePoint management

Prepare outgoing mail and correspondence, including e-mails

Prepare meeting agendas, assists with setup, meeting minutes and creates PowerPoint presentations as requested

Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project

Assists with new hire onboarding processes, forms, and documentation

Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements

Billing for current jobs

Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts • Purchasing experience and job costing

Facilitate manage project expense reports & ensuring all transactions are accounted for with the right documentation

Help Maintain budgets on projects

submit needed paperwork for projects

Completes other administrative and HR administrative functions as needed for the project

Perform work safely and effectively

Understand and follow oral and written instructions, including warning signs, equipment use, and other policies

Work during normal operating hours to organize and complete work within given deadlines

Work overtime and weekends as required

Flexible work from home options available.