Office Manager

Angel Of God Resource Center

Office Manager

Chicago, IL
Full Time
Paid
  • Responsibilities

    Benefits:

    Competitive salary

    Opportunity for advancement

    Paid time off

    Training & development

    Angel of God is seeking an experienced, dependable, well-organized, and efficient Office Manager who appreciates a fast-paced team and assists with some HR functions. The successful candidate must have a pleasant personality disposition in welcoming guests and greeting clients who visit or phone the agency.

    Key Responsibilities:

    · Overseeing office operations including managing supplies.

    · Maintaining a clean and organized office environment.

    · Serving as a point of contact for external inquiries and visitors.

    · Answering telephone calls and emails from customers and clients directing them to relevant staff.

    · Monitoring office supplies, stationery, furniture, appliances, and electronics as required by the Executive Officer.

    · Organizing maintenance, scheduling services to keep the office clean and safe to ensure its appliances are in good working order.

    · Strong prioritization and time-management skills who work well independently on team projects.

    · Reporting progress to Executive Officer and work with staff to improve office operations and procedures.

    · Assisting with inventory and may assist with audit compliances.

    · Producing quality reports, take directions and handle vendor contractor agreements

    · Attending meetings and training to maintain current and updated policies.

    · Updating and maintaining the agency website.

    · Receiving, sorting, and distributing daily mail/deliveries when they come in, sending faxes as needed.

    · Following agency policies and procedures.

    · Supervises maintenance personnel/janitorial staff and reviews their performance

    · Manages corporate forms organization systems, updates, retention, in-servicing, and cataloguing

    Qualifications:

    · Minimum of an associate degree in business administration or higher education; 2-3 years experience in non-profit offices preferred.

    · Computer knowledge of Microsoft Word processing and Excel apps and internet use.

    · Attentiveness to detail with a high level of accuracy.

    · Strong verbal and written communication skills,

    · Ability to work effectively independently and as a team member.

    · Commitment to the mission and values of Angel of God Resource Center, Inc.

    · Demonstrated ability to manage and multi-task

    · Knowledge of Quick Books application is a plus