If you love variety and a role where no two days are the same, where you can bring your office management skills to a closely held business where you are more than just a number, this could be your dream role!
As our Office Manager / Bookkeeper, you are essential in supporting smooth office operations in our closely held family business. From accounting support to recognizing employee milestones, you are the “glue” that helps keep the office running smoothly.
Office Manager / Bookkeeper – Your Job Duties
Administrative Support
- Maintain office supplies and other essential items
- Order company logo merchandise and marketing materials
- Maintain accurate and up-to-date records of all business licenses, permits, and insurance policies
- Ensure compliance with all relevant regulations, including safety reporting requirements, and maintain accurate records of safety meetings and training
Accounting Support
- Accounts payable and bill pay support for invoices
- Accounts receivable assistance – receiving checks, posting payments
- Obtain certificates of insurance for vendors and customers
- Process company credit card and employee health benefits
- Assist with the setup of new jobs, vendors and customers in the Foundation ERP system
Employee Relations / Human Resources Support
- Assist with new hire paperwork and onboarding
- Track employee paid time off
- Assist with planning company events
- Track training certificates and licenses, filing employee documents
- Spearhead employee recognition and milestones (birthdays, anniversaries)
Office Manager / Bookkeeper\- Required Skills, Experience & Culture Fit
You have:
- Prior experience in a construction environment
- Prior experience or exposure to accounting functions, including accounts payable and bookkeeping duties
- Comfort and excitement working in a small business environment
- You are reliable – you are the “go to” when things need to get done
- Ability to work in office daily in San Francisco, California (Monday through Friday)
Office Manager / Bookkeeper– You Might Have
- Prior exposure to Foundation ERP software or SAGE 100 Contractor
Office Manager / Bookkeeper– Benefits & Pay for You
You will be provided with 100% covered Kaiser medical insurance, 100% paid vision insurance, 100% paid dental insurance, paid time off, paid holidays and 401k plan with company match.
Your compensation will be $90,000 to $95,000 salary plus additional annual incentive bonus potential based on company and individual performance.
This role is located in office in San Francisco, California. You will be provided with a dedicated parking space, at no cost to you.
Your work schedule is flexible based on your needed start and stop time, as early as 7am.