Full-Time IN OFFICE Project Administrator Position - McFarland, WI Are you ready to be part of an energetic team in a fast-paced industry? Our construction team in McFarland, WI, is looking for a committed full-time Project Administrator. This position plays a critical role in our organization, providing essential support to the project manager, sales staff, owner, subcontractors, clients, and vendors. The Project Administrator is crucial for delivering high-quality service in the fast-paced world of new home construction and renovations timely, where no day is the same! The perfect candidate for this role is independent yet collaborative, with strong organizational skills, efficiency, and willing to learn new processes along with helping create and sync procedures and policies already in place, in a group setting and independently. Must have the ability to take initiative with clients to provide excellence in the customer experience, and is willing to work in our office full time. We take pride in being a multi-award-winning builder in Dane County. If you're interested in becoming a part of our dynamic team, that enjoys what we do and the team members we do it with, we encourage you to submit your application today! Responsibilities: Customer Service: • Deliver exceptional internal and external customer experiences through professional communication. • Warmly greet and welcome guests, maintaining a high standard for the reception area. • Respond promptly and courteously to customer and vendor inquiries. • Process change orders with clients. Vendor Relationships: • Act as a liaison with subcontractors and suppliers. • Establish and manage vendor records. • Obtain and track Certificates of Insurance (COIs) and W-9 forms. Project Coordination: • Oversee construction project documents from initiation to completion. • Facilitate communication with subcontractors, suppliers, and other stakeholders to ensure project requirements are met. • Assist with organizational tasks, data-related projects, and company spreadsheets. • Participate in weekly team meetings with all staff and owners. • Collaborate with the team to ensure seamless coordination of new build and remodel projects. • Coordinate selections with clients in a timely and on budget. • Apply for construction permits. • Create Scope of Work and send out to subcontractors. • As bids come in, compile pricing. • Work in CRM daily to keep records current. Bookkeeping: • Manage accounts payable by receiving, routing, and paying invoices. • Review and approve contractor invoices and change orders. • Coordinate accounts receivable, including draws with title companies and clients. • Conduct banking activities such as deposits, check writing, and bank statement reconciliation. • Collect and post rent payments. (on an as-needed basis) Marketing Activities: • Assist with ad writing and proofing. • Weekly social media posting. • Coordinate photography for projects and advertising. • Website management. (Training is available) Office Coordination: • Undertake additional duties as assigned. Qualifications: • Excellent written and verbal communication skills. • Strong time management skills with the ability to prioritize tasks. • Flexibility to adapt to changing demands. • Capacity to handle high work volumes under pressure while meeting deadlines. • Resourcefulness in problem-solving, initiative, and good judgment. • Exceptional phone etiquette, multitasking ability, and interpersonal skills. • Commitment to maintaining confidentiality regarding company, project, and client information. • Team-oriented mindset characterized by honesty, trustworthiness, and reliability. • Keen attention to detail, organizational prowess, and strong communication skills. Additional Experience/Skill Requirements: • High School Diploma or equivalent. • Proficiency in MS Office Word, Excel, and Outlook. • Minimum of 1 year of experience with QuickBooks Desktop or QuickBooks Online. • General understanding of accounting practices and principles. • Basic knowledge of digital marketing, including social media, reviews, and website management. Compensation: $52,000 - $62,000 based on experience

• Customer Service: • Deliver exceptional internal and external customer experiences through professional communication. • Warmly greet and welcome guests, maintaining a high standard for the reception area. • Respond promptly and courteously to customer and vendor inquiries. • Process change orders with clients.Vendor Relationships: • Act as a liaison with subcontractors and suppliers. • Establish and manage vendor records. • Obtain and track Certificates of Insurance (COIs) and W-9 forms.Project Coordination: • Oversee construction project documents from initiation to completion. • Facilitate communication with subcontractors, suppliers, and other stakeholders to ensure project requirements are met. • Assist with organizational tasks, data-related projects, and company spreadsheets. • Participate in weekly team meetings with all staff and owners. • Collaborate with the team to ensure seamless coordination of new build and remodel projects. • Coordinate selections with clients in a timely and on budget. • Apply for construction permits. • Create Scope of Work and send out to subcontractors. • As bids come in, compile pricing. • Work in CRM daily to keep records current.Bookkeeping: • Manage accounts payable by receiving, routing, and paying invoices. • Review and approve contractor invoices and change orders. • Coordinate accounts receivable, including draws with title companies and clients. • Conduct banking activities such as deposits, check writing, and bank statement reconciliation. • Collect and post rent payments. (on an as-needed basis)Marketing Activities: • Assist with ad writing and proofing. • Weekly social media posting. • Coordinate photography for projects and advertising. • Website management. (Training is available)Office Coordination: • Undertake additional duties as assigned.