Are you highly organized, detail-driven, and passionate about creating efficient systems and processes? Do you thrive in a dynamic environment with a variety of tasks? Are you dedicated to delivering top-notch service while keeping operations running smoothly? Q Home Sales, a leading real estate team in Rockland County, NY, is searching for an Office Manager to take our success to new heights. In this role, you’ll play a key part in supporting our agents by handling the administrative side of the business, allowing them to focus on serving clients and closing deals. We’re looking for a proactive and resourceful professional eager to make a meaningful impact on our growing team. Compensation: • Salary Range: $45,000 - $55,000 • Paid Time Off (PTO) • Stipend Benefits Available • Performance-based bonuses (after a 60-day period) • Opportunities for career growth and advancement Responsibilities: Office Operations & Administration • Oversee daily office functions, ensuring a productive and organized work environment. • Manage office supplies, equipment, and vendor relationships to maintain smooth operations. • Implement and refine office procedures to improve efficiency and workflow. Executive & Team Support • Provide high-level administrative support to leadership, including scheduling, correspondence, and special projects. • Assist with professional and personal tasks for executives as needed. CRM & Database Management • Maintain and update CRM systems to track leads, clients, property listings, and transactions. • Ensure accurate record-keeping and timely follow-ups for prospects and clients. Communication & Coordination • Screen and direct phone calls, emails, and other inquiries, ensuring timely responses. • Coordinate team calendars, property showings, client meetings, and company events. Real Estate Transaction Support • Prepare and review contracts, property details, closing paperwork, and compliance documentation. • Work closely with agents, clients, and vendors to ensure seamless transactions. Client Experience & Relationship Management • Act as a point of contact for clients, providing a professional and customer-first experience. • Handle client follow-ups and assist with scheduling, property inquiries, and concerns. Marketing & Lead Generation Support • Assist with social media management, email campaigns, and promotional efforts. • Support lead generation initiatives and ensure marketing materials are up-to-date. Financial & Budget Management • Oversee office expenses, budgets, invoicing, and financial record-keeping. • Assist with payroll, vendor payments, and financial reporting. Team Growth & HR Support • Assist in recruiting, onboarding, and training new hires as the company expands. • Foster a positive and collaborative office culture. Task & Time Management • Prioritize multiple responsibilities with strong organizational skills and attention to detail. • Maintain detailed checklists, deadlines, and project timelines for smooth operations. Qualifications: Exceptional Organizational & Time Management Skills • Proven ability to handle multiple priorities in a fast-paced real estate environment. • Strong attention to detail with a focus on efficiency and accuracy. Tech-Savvy & Adaptable • Proficient in real estate software, CRM systems, and office management tools. • Quick to learn and implement new technologies and applications. Multitasking & Problem-Solving Ability • Skilled at managing multiple tasks, projects, and deadlines without compromising quality. • Proactive in identifying and solving operational challenges. Strong Communication & Interpersonal Skills • Excellent written and verbal communication abilities for interacting with clients, team members, and vendors. • Ability to handle high-pressure situations with professionalism and diplomacy. Customer-Centric Mindset • Committed to providing top-tier service, ensuring a seamless and positive experience for clients. • Skilled in client relationship management and follow-ups. Marketing & Business Development Support • Experience with social media marketing, content creation, or digital advertising is a plus. • Ability to assist with lead generation efforts and brand presence. Financial & Office Management Experience • Understanding of budgeting, invoicing, and expense tracking. • Ability to manage vendor relationships and optimize office operations. Real Estate Industry Knowledge (Preferred) • Experience in real estate administration or willingness to learn industry-specific processes. • Willing to obtain a real estate license (reimbursement provided) to enhance team support. Professionalism & Team Leadership • Ability to maintain professionalism in dynamic, high-energy environments. • Comfortable working with diverse personalities and team dynamics. Team-Oriented & Proactive Mindset • Positive “can-do” attitude, always looking for ways to improve processes and support team success. • Eager to take initiative and contribute to a growing business. Compensation: $45,000 - $55,000 yearly

• Office Operations & Administration • Oversee daily office functions, ensuring a productive and organized work environment. • Manage office supplies, equipment, and vendor relationships to maintain smooth operations. • Implement and refine office procedures to improve efficiency and workflow.Executive & Team Support • Provide high-level administrative support to leadership, including scheduling, correspondence, and special projects. • Assist with professional and personal tasks for executives as needed.CRM & Database Management • Maintain and update CRM systems to track leads, clients, property listings, and transactions. • Ensure accurate record-keeping and timely follow-ups for prospects and clients.Communication & Coordination • Screen and direct phone calls, emails, and other inquiries, ensuring timely responses. • Coordinate team calendars, property showings, client meetings, and company events.Real Estate Transaction Support • Prepare and review contracts, property details, closing paperwork, and compliance documentation. • Work closely with agents, clients, and vendors to ensure seamless transactions.Client Experience & Relationship Management • Act as a point of contact for clients, providing a professional and customer-first experience. • Handle client follow-ups and assist with scheduling, property inquiries, and concerns.Marketing & Lead Generation Support • Assist with social media management, email campaigns, and promotional efforts. • Support lead generation initiatives and ensure marketing materials are up-to-date.Financial & Budget Management • Oversee office expenses, budgets, invoicing, and financial record-keeping. • Assist with payroll, vendor payments, and financial reporting.Team Growth & HR Support • Assist in recruiting, onboarding, and training new hires as the company expands. • Foster a positive and collaborative office culture.Task & Time Management • Prioritize multiple responsibilities with strong organizational skills and attention to detail. • Maintain detailed checklists, deadlines, and project timelines for smooth operations.