Office Manager

FLOORING GROUP INC

Office Manager

Santa Barbara, CA
Full Time
Paid
  • Responsibilities

    Benefits/Perks

    Flexible Scheduling

    Competitive Compensation

    Careers Advancement

    Job Summary

    We are seeking an office manager with experience to join our team and make a difference in supporting our assertive growth goals. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling projects, paying invoices, collecting COD, negotiating with vendors, and maintaining office equipment, collecting hire packets from subs, and employees. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. You will report directly to Senior Management.

    Responsibilities

    Maintain calendar of appointments and meetings

    Design the office layout with efficiency and organization in mind

    Collaborate with human resources to create, update, and maintain office procedures

    Maintain office equipment in good working order with the assistance of the IT department.

    Pay and record invoices.

    Ensure all clients are satisfied and collect balances due.

    Kepp track or progress billings and bill weekly.

    Negotiate contracts and pricing with vendors and service providers.

    Accurately maintain general office budget

    Support Upper Management with critical planning assignments.

    Qualifications

    High school diploma/GED required, some college preferred

    Previous experience as an Office Manager or similar position preferred

    Understanding of office equipment, systems, and procedures

    Skilled in Microsoft Office, Excel, and Outlook

    Excellent time management skills and ability to prioritize multiple tasks

    Strong problem-solving skills and attention to detail

    Excellent verbal and written communication skills

    Hard working

    Loyal

    Bi-lingual