Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Wellness resources

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an Office Manager/Medical Coordinator to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Our operation provides services to youth in the Texas Foster Care system who reside in our general residential operation program. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. Additionally, you will responsible for coordinating the medical appointments for residents and managing all resident medication. The ideal candidate is highly organized with excellent verbal and written communication skills, able to work independently, is comfortable in a fast paced environment, works well with others, and the ability to implement systems and procedures. You will be working closely with our contactors, representatives from the Department of Family and Protective Services, Children's Protective Services Caseworkers, medical/dental providers, and pharmacy representatives.

Responsibilities

Maintain calendar of appointments and meetings

Design the office layout with efficiency and organization in mind

Collaborate with human resources to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the IT department

Pay and record invoices

Schedule medical appointments

Account for resident medication

Accurately maintain general office budget

Qualifications

High school diploma/GED required, some college preferred

Bachelor's Degree preferred

Knowledge of psychotropic medication preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills