Benefits:
401(k)
401(k) matching
Dental insurance
Employee discounts
Health insurance
Paid time off
Tuition assistance
Vision insurance
Nino Salvaggio is currently looking for an Office Manager to work in our Livonia location projected to open Fall 2025. Training will be conducted in our other metro Detroit locations (Troy, Bloomfield Twp, Clinton Twp, St Clair Shores).
RESPONSIBILITIES:
Responsible for the overall administration of the store’s office and assisting the General Manager, Corporate Office, Director of Operations, Human Resource Director and President as directed.
Process new hire paperwork, ensuring completion and accuracy of all documents.
Maintain employee personnel files, following all laws, guidelines, policies and procedures.
Conduct new hire orientation for all new hires.
Assist with pre-employment reference checks and reports any inconsistencies to Human Resource Director.
Oversee the driver program for the store ensuring completion of process before driver assignment.
Assist in compiling EEO-1 information for the store and submitting to the Human Resource Director on a timely basis.
Assist in exit interview process.
Collect, organize and distribute completed applications ensures that all applications are handled per company guidelines and applicable laws.
Maintain administrative paperwork for managers, ensuring that all necessary forms and paperwork is in stock and available for management use.
Assist department managers and General Manager with the interview and hiring process for applicants.
Sorts mail for the store ensuring it is properly and timely distributed.
Answers the store telephone, routes calls to appropriate departments, including the corporate office.
Ensures that all donation requests are handled properly.
Ensures that all transfer tickets are routed to the appropriate stores.
Order and stock office supplies and any other supplies necessary for the office/store.
Properly track all full-time employee benefits eligibility, enrollment accuracy and terminations.
Properly administer the performance evaluation process for all associates within the store in a timely fashion.
Maintain record of any and all medical notes, FMLA leave requests, FMLA qualifying events, unemployment claims, workers compensation claims, etc. and notify management with new instances and updates.
Assist with “the count” and safe audits as needed, informing the Accounting Manager and/or General Manager of any discrepancies or issues.
Assist front end with cash handling responsibilities, including ATM maintenance, cash count, reconciliation of daily cash sheets, researching discrepancies, etc., adhering to cash management guidelines.
Processes all check cashing applications, verifying all information, creating and laminating the card and issuing the card to the customer.
Oversees management functions on the time management system.
Monitor work schedules for minors adhering the State of Michigan Department of Labor guidelines and report violations to the General Manager and/or Human Resource Director.
Oversee and administer the Nino Salvaggio International Marketplace Responsible Alcohol Sales (R.A.S.) training program.
Work with the Customer Service Manager to ensure that all cashiers, Customer Service Managers and any/all Support Managers (i.e. Closing Managers, Assistant General Managers, etc.) have attended and passed the R.A.S. class before they ring on the register and/or oversee store operations.
Oversee and properly maintain all R.A.S. files to maintain record of program completion and compliance according to company training standards.
Organize and assist with school tours.
Ensure that all employee injury and customer injury reports are processed promptly and properly.
Observe and ensure strict confidentiality of all Company records, personnel information, pay rates, medical information, etc. and safeguards against unauthorized access to such information at all times.
Safeguard and secure all information pertaining to employment matters, unemployment claims, benefit enrollment and/or employee records and ensure that such information is not released to any party without the proper consent(s).
Assist with the Human Resource functions in the store, maintaining confidentiality and professionalism.
Maintains good communications in the store and throughout the organization.
Leads by example.
Other duties as assigned or directed.
QUALIFICATIONS:
One to two years related experience/and or training; or a combination of education and experience.
Previous management experience preferred.
Computer experience and human resource experience preferred.
Must have reliable transportation.
Must be able to work early mornings, nights and weekends.
Must have previous management experience.
Experience in customer service, benefits administration, cash management, human resource administration, etc.
Excellent organizational skills (detail oriented, goal oriented, follow through).
Great attitude (people skills, innovative, proactive).
Must be at least 18 years of age and demonstrate a strong knowledge of administrative and human resource responsibilities.
Excellent communication skills.
Ability to multitask, problem solve and maintain a positive attitude.
BENEFITS:
Health
Dental
Vision
Short term disability
Accident
Hospitalization
Critical illness
Cancer
Life insurance
Flexible spending
Education reimbursement
401K match
Employee discount
Company paid life insurance policy
Company paid LTD policy
If you are interested in this position, please follow the 2 step application process which includes a formal application after some initial questions.
EOE