Location: Midland, TX

Industry: Oilfield Services

Context: Our client, a trusted provider of oilfield services and equipment rentals, is actively seeking a detail-oriented and proactive Office Manager to support field operations and help keep everything running smoothly across three divisions.

The Office Manager will be a central point of contact for day-to-day administrative and operational support. This individual will work closely with the Operations Managers to coordinate scheduling, manage dispatch logistics, ensure accurate ticketing, and handle accounts receivable. This is a fast-paced, high-responsibility role that requires strong organizational skills, a proactive mindset, and the ability to prioritize across competing demands.

Key Responsibilities

• Provide administrative support to three division Operations Managers
• Schedule jobs and coordinate dispatch of field personnel and equipment
• Communicate with customers to confirm job details, service timelines, and changes
• Manage and process job tickets accurately and promptly
• Track, prepare, and submit invoices in coordination with Accounts Receivable
• Maintain organized records of tickets, job files, and related documentation
• Monitor outstanding invoices and follow up on collections when needed
• Act as the liaison between field staff and office personnel
• Order office supplies and coordinate basic facility needs
• Assist with timekeeping and payroll submissions as needed
• Support internal reporting and documentation for operations and compliance

Qualifications

• Proven experience in office administration, preferably in oilfield services or a similar industrial field
• Strong organizational and multitasking abilities
• Experience with scheduling, dispatch, and customer coordination
• Highly proficient with Accounts Receivable and ticketing systems
• Proficiency in Microsoft Office Suite (especially Excel and Outlook)
• Excellent communication and interpersonal skills
• Ability to work independently and juggle multiple priorities
• High school diploma or equivalent required; post-secondary education is a plus

Preferred Experience

• Knowledge of oilfield terminology and service operations
• Experience with ERP or ticketing software (e.g., OpenInvoice, QuickBooks, SAP)
• Background in coordinating field operations or supporting service crews