Job Summary:
The Office Manager plays a key role in overseeing the administrative functions of a busy construction and remodeling company. This role ensures the smooth running of daily operations, managing office staff, supporting project teams, and coordinating financial and logistical processes to support ongoing projects.
Key Responsibilities:

• Manage day-to-day office activities, including answering phones, handling emails, managing supplies, and maintaining office equipment.
• Oversee office staff, assign tasks, and ensure deadlines are met.
• Implement office policies and procedures to improve efficiency.
• Assist project managers with administrative tasks such as filing permits, organizing contracts, and preparing project documentation.
• Maintain and update project schedules, ensuring all stakeholders are informed of deadlines and progress.
• Communicate with vendors and subcontractors to confirm materials, labor, and delivery schedules.
• Coordinate training and team-building activities for office and field staff.
• Manage inventory of office and construction materials, working closely with procurement to ensure availability for upcoming projects.
• Organize delivery and transportation logistics for tools and materials to job sites.
• Track work progress, weekly expenses/revenue, and Cost to Complete reports and attend weekly meetings to provide updates on projections and costs
• Request bonds, prepare bids, and award contracts, and qualification statements

Skills and Qualifications:

• 3+ years of office management experience in the construction or remodeling industry.
• Strong organizational and multitasking abilities.
• Proficiency in accounting software (e.g., QuickBooks) and project management tools (e.g., Procore).
• Excellent communication and interpersonal skills.
• Ability to manage office teams and coordinate with field workers.
• Familiarity with construction terminology and processes is a plus.
  

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