Benefits:

401(k) matching

Health insurance

Paid time off

Office and Communications Coordinator (Full-time, on-site)

Come be part of the story! The Colonial Dames of America (CDA), founded in 1890, is the oldest colonial lineage society for women in the United States. Today, it is an international organization comprised of approximately forty chapters and oversees many educational and historic preservation projects, including its Mount Vernon Hotel Museum & Garden in New York City.

The Opportunity The Office and Communications Coordinator plays a crucial role in supporting the administrative and operational functions of The Colonial Dames of America. The ideal candidate will demonstrate strong organizational skills, deliver excellent customer service, work independently with a high degree of accuracy, and enjoy performing within a small, mission-driven environment. The role reports to the Executive Director.

• Part-time Role: This position is a full-time, on-site position • Compensation: $18-$25/hour commensurate with experience and qualifications. • Scheduling: Monday-Friday, 9 am-5:30 pm, with occasional evenings and weekends required for events • Benefits: Paid Time Off, Medical Insurance, Retirement

Position Responsibilities:

Member Communications: o Coordinate eblasts, social media updates, and newsletter support. o Prepare the Annual Report and coordinate obtaining related information. o Answer phone and email inquiries, including directing “cold call” membership requests o Manage mailed correspondence on behalf of the organization, including sorting incoming mail and preparing annual mailings, membership packages, and member orders.

Website Informational Updates: o Ensure website content is current and accurate. o Coordinate with web developers on technical updates as needed.

Office Maintenance: o Maintain the organization of the physical office space to ensure cleanliness and functionality, overseeing janitorial and porter work. o Maintain the office supplies inventory and order supplies as needed. o Oversee on-site vendor visits for physical work done to the space.

Tech and Equipment Oversight: o Manage and troubleshoot office technology, equipment, and security updates, in conjunction with tech consultant o Coordinate repairs and maintenance as necessary.

Event Planning and Coordination: o Assist in planning events, including invitation design, RSVP tracking, and physical space set-up. o Oversee event registration in conjunction with Administrative Assistant. o Provide support before or during events as needed.

Programs and Awards Administration: o Oversee the administration of programs and awards offered by CDA, including the materials and communications for applications and nominations. o Assist in coordinating award presentations, including preparation of program certificates.

Database Management: o Maintain CDA databases and ensure accuracy of member, officer, and chapter information. o Process member and chapter update forms to update information in databases

Qualifications: • Detail-oriented, methodical worker able to follow set processes and input data with a high level of accuracy. • Highly proficient with computers and standard office technology, and quick to learn new digital communication tools as needed. • Collaborative team-player with excellent verbal, written, and customer service skills. • Commitment to maintaining confidentiality and handling sensitive information securely. • Ability to use judgment, work independently to complete tasks, and take proactive approach to driving work. • Prior experience with Asana, Square/Stripe, Sharepoint/OneDrive, Microsoft Access, and WordPress a plus. • Prior event and office coordination experience a plus.

To apply, submit cover letter and resume to Nicole Scholet, Executive Director, at director@cda1890.org. In the subject line put in all capitals your last name followed by the title of the position for which you are applying.

The Colonial Dames of American/MVMH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, pregnancy (including childbirth or related medical conditions), sexual orientation, gender identity or expression, disability, genetic information, military or veteran status, citizenship, or any other characteristic protected by applicable federal, state, or local law.