Operations Administrative Assistant

R

Riverside Services

Operations Administrative Assistant

Hopkinton, MA
Full Time
Paid
  • Responsibilities

    Job Type: Full-time (on-site)

    Pay: $25.00 - $30.00 per hour

    Step into a dynamic role where your organizational skills and attention to detail will shine. As the Operations Administrative Assistant at Riverside Services, you'll play a vital part in the daily operations of our Accounting, HR/Payroll, and Office Admin departments. You'll be supporting our Office and Finance Manager, ensuring everything runs smoothly and efficiently.

    What Your Day Will Look Like:

    Support the daily operations of the accounting department with:

    • Processing and verifying customer invoices with precision.
    • Handling customer payments and ensuring everything is accurate.
    • Playing an important role in the collection of past-due accounts.
    • Serving as a backup to the Accounts Payable Admin, stepping in during time off.

    Streamline HR & Payroll functions by:

    • Facilitating the admin process for new hires, ensuring a smooth onboarding experience.
    • Ensuring all employee records are accurately captured, maintained, and updated in the ADP Payroll System and Aspire System.
    • Managing payroll-related tasks like e-verify, background checks, and scheduling DOT tests.
    • Tracking employee time off and handling any payroll-related queries.
    • Assisting with the annual ACA filing.

    Maintain ongoing office admin functions by:

    • Verifying and updating contacts, properties, and other details in the Aspire System.
    • Managing the submittal of Landscape Development contract waivers and close-out documents.
    • Assisting with general office duties, such as answering phones and filing, to keep everything running smoothly.

    Here’s what you’ll bring to the role:

    • A bachelor’s degree is strongly preferred, but we will also consider successful experience in an Accounting/Payroll/HR environment.
    • You have a knack for identifying and resolving problems quickly and effectively.
    • Your verbal and written communication skills are excellent, and you have an eye for detail when it comes to data entry and validation.
    • You’re adaptable, able to prioritize tasks, and manage competing demands with ease.
    • You have experience working with ADP, Aspire, and Acumatica.
    • Your skills with MS Office applications (Word, Excel, PowerPoint, and Outlook) are strong and reliable.

    If this sounds like the perfect fit for you, we’d love to hear from you! Reach out to us and let’s see how you can be part of the Riverside Services team. We’re excited to learn more about how your skills and experience can contribute to our success.