Benefits:

Bonus based on performance

Paid time off

Training & development

Job Profile:

STEM Coding Lab, Inc. (SCL) is seeking an Operations Assistant to support program and back-office operations. We are seeking someone who cares about children, wants to make a positive difference in the lives of students living in underserved communities, and wants to be part of a growing nonprofit in Pittsburgh, PA.

As the Operations Assistant, you will work alongside the Vice President of Operations and play a key role in driving the organization’s mission by supporting day-to-day operations. You will support the management team by assisting with administrative tasks across all operations functions including, but not limited to human resources, finance, development, information technology, programming and office management. Your attention to detail in this supporting role will be critical to our continued growth and success. Salary $26K-$39K commensurate with education and experience.

Job Responsibilities:

Human Resource Support:

● Assist with drafting and posting job descriptions, monitoring and tracking candidate applications, and scheduling candidate interviews.

● Assist with new hire onboarding, including creating email accounts, providing access to shared drives, and preparing new hire paperwork.

● Assist with drafting, and periodically updating organizational policies, procedures and processes.

Development and Finance:

● Assist with drafting grant proposal budget documents.

● Assist with maintenance of grant award spending records.

● Assist with maintenance of data required for grant reporting.

● Assist with grant award - budget alignment and reconciliation.

Information Technology

● Assist with management of employee assets in accordance with organizational policies, including the deployment and retrieval of laptops and other devices.

● Assist with the application of role-based security access requirements in accordance with organizational policies.

Program Operations:

● Assist with recruiting and renewing partners, including scheduling meetings, meeting minutes, and drafting Memorandums of Understanding (MOU).

● Assist with recording and maintenance of program related data and production of management reports.

● Assist with implementation of SCL dedicated classrooms and creator spaces, including acquisition of equipment, furniture, supplies, and vendor support.

● Assist with maintenance of SCL dedicated classrooms and creator spaces, including the cleanliness and storage of equipment, furniture and supplies.

Office Management:

● Monitor office supplies and ensure the timely replenishment of inventory.

● Monitor office supply expenses and ensure alignment with budget.

● Maintain office supply order records and receipts.

● Ensure office spaces, conference room(s), and kitchenette meet cleanliness standards and are reset for use each day.

Community Outreach Support:

● Assist with preparation and transport of supplies for fundraising and community outreach events.

● Serve as an ambassador to educate parents and partners about STEM Coding Lab services and opportunities to support the SCL mission.

● Assist with the creation of marketing material and other resources and collateral for fundraising and community outreach.