Benefits:

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

Incomplete applications and anything submitted through CareerPlug/ZipRecruiter WILL NOT be reviewed or considered. No calls, please. To apply, complete the Employment Application (https://etmla.formstack.com/forms/etm_la_application_for_employment) and attach the following documents:

One page cover letter

One page resume

Names and Contact Info of three (3) professional references

The Operations Coordinator will be a full-time, non-exempt employee. The Operations Coordinator will directly report to and will work closely with the Executive Director, Human Resources Manager and the Finance & Operations Manager as part of the Human Resources and Finance & Operations teams at Education Through Music-Los Angeles. Operations Coordinator will help further the mission by helping to manage and steward ETM-LA’s internal policies, staffing, human resources, ETM-LA’s resources, cash flow, and assets; they will be part of the culture to ensure that every child, regardless of socio-economic status, receives quality music education in order to reach their fullest potential.

Human Resources (50%)

Maintains the integrity and confidentiality of human resource files and records

Provides administrative and project support to the HR Department

Assists the HR Manager with new hire orientation, completion of paperwork, and the creation of both physical and electronic personnel files

Assists in the initial systems setup for new staff (e.g. email, time-keeping systems)

Oversees Time Off Request administration

Updates employee change status and personal information in all Human Resources Information Systems (HRIS’s)

Troubleshoots HRIS issues

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately

Answers frequently asked questions from applicants and employees relative to standard policies, benefits, and hiring processes; refers more complex questions to the HR Manager or the Finance & Operations Manager

Sets up interviews and emails interview template confirmation to candidates

Assists with reference checks as needed

Assists the HR Manager in maintaining accurate and up-to-date human resource files, records, and documentation

Assists with ensuring policies are up to date in compliance with federal, state, and local employment laws and regulations

Assists with training employees on policies and procedures

Assists, when needed, in employee relations matters and workers compensation

In conjunction with the Administrative Coordinator, assists with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations

Performs other HR-related duties as assigned

Finance (30%)

Conduct bookkeeping, including accounts payable, accounts receivable, cash disbursements, receipts, data entry, and check printing

Prepare first drafts of financial statements (quarterly and as needed for development)

Process monthly reimbursements

Act as liaison with vendors for purchase orders, invoices, and accounting issues

Assist with document preparation for financial audit and worker’s compensation audit, under the direction of the Finance & Operations Manager

Maintain fixed assets records

Record and process in-kind contributions

Operations (20%)

Assist with maintaining IT and computer systems, including network, back-up systems, new employee email accounts, and telecommunications

Manage the distribution and check in/out process of all music supplies, instruments, equipment, resources, and reference books

Prepare data for Salesforce uploads

Draft vendor contracts using ETM-LA templates, for review by the Finance & Operations Manager

Complete initial reviews and summaries of external contract drafts and professional development resources, to be reported to the Finance & Operations Manager

Assist with office management, mail, deliveries, and organizing physical and digital records as needed

Supports the Program Assistant as needed with inventory management and donations

Act as a liaison between attendees, vendors, and staff for ETM-LA meetings, events, and conferences

Qualifications:

Education and Experience:

Bachelor's Degree in Human Resources, Business Administration, Finance, or related field. 1 year of experience required; additional years of experience may be substituted in lieu of up to 2 years of the required education

Nonprofit experience preferred

Specialized knowledge or experience in ADP, Quickbooks, and/or Salesforce preferred

Knowledge, Skills and Abilities:

Excellent written and verbal communication skills

Possess strong interpersonal skills

Superior organizational skills

Ability to: prioritize tasks; highly detailed-oriented; act with integrity, professionalism, and confidentiality

Must be customer service oriented; able to deal with difficult and confidential situations

Intermediate to strong in office software such as Microsoft Word, Microsoft Excel, and Google Suite; ability to learn new software such as ADP, Quickbooks, and Salesforce

Maintaining a flexible and coachable attitude

Ability to thrive in a collaborative environment

An initiative-taker

Ability to multitask

Mission-driven

Working Conditions:

Office environment with possible travel each quarter to partner schools or clients located throughout Los Angeles County. Occasional travel outside Los Angeles may be required. Must have reliable transportation to and from work; occasional errands for working duties may be assigned. Mileage will be reimbursed by ETM-LA.

Pay and Work Schedule:

$21.64-$24.04/hr., dependent upon qualifications. Full-Time; 40 hours per week; Monday through Friday, with occasional over-time required for special events. This is an hourly, non-exempt position.

Benefits include health, dental, vision insurance, 403(b) retirement plan opportunities

Location of office: Burbank, CA

General Information:

To apply, complete the Employment Application (https://etmla.formstack.com/forms/etm_la_application_for_employment) and attach the following documents:

One page cover letter

One page resume

Names and Contact Info of three (3) professional references

A live scan must be completed satisfactorily. Failure to satisfactorily complete the live scan may affect the application status of applicants

COVID-19 vaccine mandate (dependent upon school district)

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements as a condition of employment

ETM-LA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.