Benefits:

Competitive salary

Dental insurance

Health insurance

Job Title: Operations Coordinator

About Us:

Zero Impact Energy is an end-to-end Renewable Energy provider. We offer products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Microgrids, Energy storage, Hydroponic farming, and Rainwater/Grey Water collection systems. We have been experiencing tremendous growth in all these areas and operate under several government rebate programs that ensure a steady and reliable flow of revenues. Our company handles the entire flow of providing these products and services beginning with Sales, Provisioning, Design and Engineering, Contracting and Construction, Servicing and Maintenance.

Position Overview: As an Operations Coordinator, you are responsible for carrying out the company’s logistics strategy and making sure that the appropriate organizational flow and supply procedures are in place. The duties include managing and tracking projects, planning company events, planning logistics and movements of construction crews, managing the company truck fleet, managing insurances, acquiring equipment’s and supplies for crews, the office, and employees. You will play a vital role in ensuring the smooth operation of the office by providing administrative support, managing office resources, and facilitating communication between internal and external stakeholders. Your organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and productivity of the office environment.

Key Responsibilities:

I.T support inclusive of new hire onboarding, account creation, computer management, tool and PPE assignment, profile creating, and other I.T based task.

Company HQ Building Management, HVAC, Plumbing, Repairs, Finding and managing various contractors needed for the operation of company HQ as well as satellite offices

Assist in Scheduling, organizing, and managing employee and executive schedules, meetings, travel and events inclusive of helping with transportation, flights, accommodations, and services

Stocking all major supplies in the building inclusive of toiletries, kitchen supplies, cleaning supplies, etc.

Organizing and spearheading filling and document management initiatives for the various groups in the organization, implementing office organization in the HQ.

Answering telephone calls and emails from vendors and suppliers and directing them to relevant staff

Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required including employee PCs and equipment.

Interviewing and training new office employees in relevant departments and organizing their daily workload.

Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order

Reporting office progress to senior management and working with them to improve office operations and procedures

Managing the company’s fleets of work trucks, inclusive of logistics, insurance, maintenance, tracking, etc.

Managing the acquisition and distribution of all PPE for various construction crews across the state of CA

Advise on and upgrade company software such as Adobe, MS Office, WhatsApp, 8X8 and other tools

Strong knowledge of Operating Systems and operational software is a must

QUALIFICATIONS:

High school diploma or equivalent; associate's or bachelor's degree preferred.

Proven experience in an administrative role, office management, or related field.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.

Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.

Attention to detail and accuracy in data entry, record-keeping, and document management.

Ability to maintain confidentiality and handle sensitive information with discretion.

Adaptability and flexibility to work in a fast-paced environment and handle multiple tasks simultaneously.

Proficient in engaging effectively with individuals at all levels, including C-level executives.

Experience working with Smartsheet’s is preferred

Knowledge of construction processes, safety regulations, and building codes.

Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion

Experience multitasking, and working in a fast-paced, demanding environment

Excellent spelling, grammar, and editing skills required

Excellent communication (verbal and written) and interpersonal skills required

Ability to perform well independently as well as part of a team

Ability to develop strong relationships with all levels of employees

AAP/EEO Statement Zero Impact Energy is proud to be an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against based on disability.

Job Type: Exempt Salary or hourly, depending on experience Ability to commute/relocate: Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required)

Work Location: In-person (office) no hybrid or remote work, some travel to be expected

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