Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Top PR firm headquartered in NYC has an immediate opening for a Part Time to Full Time Operations Manager. Join an exceptional team of self-starters within a fun, friendly and fast paced Public Relations firm. A PR Agency team where your voice is heard, creative and fun projects weekly, and real results are produced.
The Operations Manager For Our PR Agency Will Be Responsible For:
Managing and increase the effectiveness and efficiency of Support Services (HR, IT and Finance) for PR Agency, through improvements to each function as well as coordination and communication between support and business functions.
Contribute to the development and implementation of organizational strategies, policies and practices
Oversee organizational departments HR, Sales and Accounting
Work directly with HR on policies and procedures
Oversee overall financial management, planning, systems and controls.
Involvement within company re-structuring & execution
Direct information daily/ weekly to groups such as shareholders, consumers, the firm's own employees, and CEO.
Work directly with building management on Office space leasing & management of IT related issues
Providing consulting services on matters related to fundraising, tax and insurance questions, and business structure and growth
Team assignment and new project set up
Ensure operations are seamless throughout all of our PR Agency offices throughout the U.S.
Responsibilities:
Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.
Play a significant role in long-term planning, including an initiative geared toward operational excellence.
Oversee overall financial management, growth planning, systems and controls.
Payroll management, including tabulation of accrued employee benefits.
Approval with Accounting for disbursement of payments for agency expenses.
Organization of fiscal documents.
Regular meetings with CEO around fiscal planning.
Supervise and coach operations team including office manager, HR , Sales and Accounting on a bi-weekly basis.
Responsibilities by Function
Financial Management
Direct annual budgeting and planning process for the organization's annual budget with ED
Develop and manage annual budget
Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting.
Assisting CEO and Accountant in creating annual organizational budget and monitoring cash flow.
Reviewing payroll & organizational insurance.
Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties.
Develop long-range forecasts and maintain long-range financial plans.
Develop, maintain and monitor all sales and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
Be a liaison with all outside vendors.
Organizational Effectiveness
Manage functions.
Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT, Finance) as well as coordination and communication between functions.
Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.
Providing consulting services on matters related to office space leasing, tax and insurance questions, and business structure and growth.
Organizational Leadership
Contribute to short and long-term organizational planning and strategy as a member of the management team
Qualifications
At least 3 years experience in full scale Operations, HR & Financial Management
This is a remote position.