Position: Operations Specialist (Level III) - JP211971

Location: Dallas, TX (Hybrid)

Contract: 4/1/2025 – 3/31/2026 (potential for extension or permanent placement)

Pay Range: $21.00 hourly, paid weekly.

Shift Availability: Monday through Friday 8:00am – 5:00pm CST

Job Description:

The Investment and Monetary Controls Teams play a significant role within Wealth & Investment Management and Private Bank. Our dynamic department is responsible for the custody and settlement of assets, as well as the invoicing and collection of revenue and sub-accounting services such as recordkeeping. Our teams are relied heavily upon for participation in projects and initiatives that help promote responsible growth for the business and our Clients. We focus on minimizing risk and promoting a positive Client experience. Teams interface daily with Financial Advisors, Investment Managers and Internal and External Business partners to provide all manners of operational support for Private Bank accounts.


The Balancing and Reconciliation Department’s responsibilities include but are not limited to the following:

•Manages the relationships and sub-accounting services for over 30,497 securities representing domestic and offshore Mutual Fund, Alternative Investment and Money Market positions
•Perform Transfer Agency and Sub-Accounting services that generate over $1 billion dollars on an annual basis
•Resolves Cash and Position discrepancies in over 600 Settlement and Custody ledger accounts for Mutual Funds and Alternative Investments
•Mitigates risk by supporting the accuracy of cash settlement, custody oversight, and dividend distributions for Mutual Fund, Alternative Investment and Money Market positions for U.S. Trust Clients
•Provides Supplemental Data Reporting Services to improve operational efficiency for 74 Fund Groups
•Ensures a positive Client experience by delivering Clearance, Settlement, and Custody Services for 11.4 million domestic and foreign trades, 1.5 million corporate actions and 12.3 million income payments annually

The duties of this particular role include, but are not limited to:
•Monitor and analyze daily outages due to discrepancies for trades, corporate actions and non-trade transactions
•Make sure that Department standards are met and that updates are provided to management through either immediate communication and/or weekly highlights.
•Assist with updates to procedural documentation / process maps, and participate in system testing as needed.
•Participate in internal and Third Party audits
•Manage risk by identifying and escalating items appropriately
•Lead projects and special assignments as needed.
•A subject matter expert in break analysis and ability to assist with the resolution of daily outages
•Collaborative mindset with an ability to partner with internal/external partners to find resolution for inquiries
•Intellectually curious with a mindset focused on deep understanding of business processes supported
•Provide training and guidance to junior team members where necessary


Required Skills/Experience:
\- Ability to prioritize and handle multiple job related duties efficiently while exercising sound judgment to ensure all quality measurements, deadlines and business objectives are met
\- General knowledge of accounting and financial reporting
\- Capability to think analytically and apply skill set to manage reconciliations
\- Ability to handle multiple deliverables for either daily processing and/or expanded strategic initiatives
\- Must have excellent written and verbal communication skills
\- Ability to understand and explain workflow including systematic interfaces and the input/output flows of data processes
\- Demonstrates attention to detail
\- An understanding of technology and the ability to incorporate that understanding into process improvements
\- Ability to work independently while effectively managing and finding resolution to complex situations
\- Intellectually curious with a mindset focused on deep understanding of business processes supported
\- 2-3 years of experience relating to reconciliation, billing, project management, trading and/or managed products service support
\- Knowledge of Various Product Types (Mutual Funds, Alternative Investments, Managed Products, etc.) within an operational setting

\#IND2

Working Conditions:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30 lbs.
• Use of computers and technology.

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected state. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email hr@canonrecruiting.com