Job Description

The Orders and Billings Specialist plays a vital role in ensuring accurate and efficient processing of customer orders and invoices while maintaining alignment with accounting best practices. This role is responsible for customer invoicing, accounts receivable reconciliation, and order accuracy audits to facilitate timely collections and financial reporting. The coordinator will collaborate cross-functionally with Logistics, Transportation, Fulfillment, Inventory, Forecasting, Customer Service, Sales, and Finance teams to ensure smooth order fulfillment and cash application processes.

• Process and invoice customers via EDI, and ensure accurate transmission of financial data.
• Prioritize and manage the workflow of orders to meet customer deadlines.
• Analyze and audit order details to proactively resolve errors before invoicing.
• Reconcile customer portals to A/R aging and validate payments, deductions, and outstanding balances.
• Monitor and report on outstanding A/R balances to support collections efforts.
• Problem solve and collaborate cross-functionally to address invoicing disputes; propose process improvements for scalability and conduct root cause analysis.
• Assist with customer sample management and the processing of eCommerce orders as needed.

Qualifications

We seek team members who are adept at contributing their personal expertise to a collaborative work environment. For this role, we’re looking for someone with the following skills and experience:

• Bachelor’s degree in Accounting, Finance, or a related field OR 2-3 years of experience in customer invoicing, accounts receivable, or EDI
• Experience with A/R reconciliation, invoicing discrepancies, and deduction resolution
• Strong attention to detail and ability to analyze financial transactions for accuracy.
• Excellent organization, adaptability, and problem-solving skills
• Exceptional communication skills – written and verbal
• Proficiency in Excel and ERP systems (Acumatica experience a plus)
• Minimum of a 1-year commitment

Additional Information

Our culture is passionate, entrepreneurial, and energetic. We value innovation through collaboration. And while we work smart and hard, we also connect and celebrate with equal gusto. We host team-building activities, athletic events, and seasonal celebrations to foster community and reward accomplishments. Bottom line? You’ll love it here.

Among the many benefits our team members enjoy are:

• Comprehensive medical, dental, and vision care
• 401k package with employer matching
• Paid Time Off
• Maternity/Paternity leave
• Full indoor basketball/volleyball court
• Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers, etc.)
• Yoga studio
• Meditation/Nap room
• And much more!

Trove Brands is an equal opportunity employer.

Phone calls regarding this position are not accepted.