Job Description

Organically Grown Company (OGC), the Northwest’s largest independent distributor of fresh, organic produce, is hiring a Sales & Sourcing Administrative Assistant. OGC operates 24-7, and the Sales departments responsibility and energy is extraordinary. 

If you are a positive, outgoing problem-solver who enjoys creating effective systems and processes, we want to meet you! Our Sales & Sourcing Administrative Assistant is recognized and appreciated by our customers, coworkers, and community for their role in the organic food supply chain, and we want you to be part of our team!

WHY WORK FOR OGC?

As a Sales & Sourcing Administrative Assistant you play the crucial role of supporting the VP of Sales and Sourcing, while providing support to the Sales & Sourcing team as directed to ensure that company goals and objectives are accomplished. Your ability to anticipate needs and proactively seek information and resources to meet those needs in a timely fashion will contribute to the overall success of our company and produce trade.   

JOIN OUR TEAM TO EARN:

• Full-time: M-F
• Pay $18.00 - $21.50/ Hour (DOE)
• Comprehensive and generous healthcare benefits for you and your family on the first of the month following 30 days of employment
• Free medical insurance option for coworkers!
• Paid time off & holidays
• 401(k) with employer match
• Discount on organic produce
• Annual profit share

HERE’S WHAT YOU’LL DO:

• Project management support for strategic plan initiatives including, organizing meetings, taking meeting minutes, data collection and tracking status.
• Prioritize conflicting needs, handle matters expeditiously, and proactively follow through on projects to successful completion (often with deadline pressures).
• Collaborate with coworkers to track tasks within each project.
• Communicate with external parties, such as vendors or growers, responding to inquiries and assisting with the preparation and distribution of reports and statements. 
• Take meeting notes and prepare communications, such as memos, emails, and other correspondence. Track follow-ups and action items with coworkers.
• Build decks to support meetings and initiatives to display during department meetings, customer presentations and sales pitches.
• Coordinate complex scheduling and extensive calendar management for the VP of Sales and Sourcing.
• Schedule and coordinate department calendar of meetings, events, interviews, orientations, appointments and other similar activities.
• Complete time cards, expense reports for reimbursement and corporate credit cards for the sales and sourcing management team.
• Manage complex travel arrangements, including travel management and expense/receipt submissions.
• Budget tracking and support.
• Other general administrative duties as assigned.

QUALIFIED CANDIDATES WILL HAVE:

• Minimum of 4+ years of experience as an Administrative Assistant, or comparable experience.
• Demonstrated project management experience.
• Experience operating in a deadline-driven environment.
• Must be proficient with Microsoft Suite.
• Keen organizational agility/savvy and influencing skills.
• Detail-oriented, organized, and effective time management skills required.
• Self-directed, able to manage multiple conflicting priorities.
• Exceptional writing and editing skills.
• Excellent interpersonal, communication, and listening skills.
• Ability to work effectively with all OGC stakeholders: coworkers, growers, customers, community allies, and mission-aligned investors. 
• Must be flexible and agile to support OGC business needs and mission and may be assigned projects and/or other duties outside of normal job functions to meet the needs and demands of the business.

IT’S EXTRA AWESOME IF YOU BRING:

• Experience within the produce industry.

PHYSICAL REQUIREMENTS:

This position requires the ability to sit for long periods of time, hear and converse over the telephone and in person, key data efficiently and accurately frequently on a computer. Requires ability to accurately receive and disseminate information to maintain and enhance relationships.  Ability to meet above description of position with or without reasonable accommodation.

OGC IS AN EQUAL OPPORTUNITY EMPLOYER.

At Organically Grown Company (OGC), we are not only proud to an Equal Employment Opportunity --- we celebrate and thrive on the benefit our diverse workforce brings to our employees, customers, and community. OGC encourages individual differences and makes all employment decision based on business needs, job requirements and individual qualifications, without regard to race, religion or belief, color, national origin, gender identity, LGBT/ sexual orientation, veteran’s status, physical, mental or sensory disability, age, marital, civil union or domestic partnership status or any other applicable characteristics that makes you YOU! OGC will not tolerate discrimination or harassment based on any of these characteristics. OGC ALSO CONSIDERS QUALIFIED APPLICANTS WITH CRIMINAL HISTORIES IN A MANNER CONSISTENT WITH ALL LEGAL REQUIREMENTS. 

Company Description

Founded in 1978, employee and grower-owned Organically Grown Company (OGC) is the largest organic produce distributor in the Pacific Northwest. From locations in Oregon and Washington, OGC works with more than 300 growers and vendors to market and distribute produce to over 500 retail, wholesale and restaurant customers throughout the greater Pacific Northwest and beyond. OGC's trademarked LADYBUG brand represents more than 30 Northwest, family-owned, organic and Salmon-Safe certified farms and is sold in markets across the United States and Canada. OGC has been recognized as a leader in sustainable business practices including sourcing 100% renewable energy in facilities, operating their own Clean Air certified truck fleet, support for fair trade and charitable giving. Their mission is "Promoting health through organic agriculture as a leading sustainable organization." www.organicgrown.com