POSITION PURPOSE

To efficiently and effectively process Independent Contractors attending orientation. Independent Contractors must be processed through Department of Transportation (DOT) regulations and SOAR Transportation policy to ensure a quick and effective hiring process.

JOB FUNCTIONS

Daily Duties

• Review Emails/ Phone messages from the day before.
• Handle all Daily issues during business hours.
• Handle and coordinate all in Class Orientation process (Independent Contractors Packet, Drug Tests, Physicals, Road Test, Sentix video’s).
• Organize all critical paperwork (CDL’s, SS cards, Direct deposit forms, Physicals, EFS Packets, Logbooks, Trip Sheets, Seals, Truck stop book, Fuel Cards, Independent Contractors new pay paperwork).
• Order Lunches for Independent Contractors in Orientation.
• Coordinate all Departments Orientation schedule (Fuel/Permits, Safety, Ops, Maintenance, their new Fleet Leaders).

Weekly Duties

• Take Independent Contractors on tour of facility.
• Get orientation room ready for the following weeks Orientation (Independent Contractor Packets, pens, safety vests, etc.).
• Manage hotel reservation and any issues that arise.
• Review Paperwork once completed and pass it over to Compliance.
• Independent Contractors Retention calls for Independent Contractors hired week before and escalate any unresolved concerns.
• Update New Orientation logs to all departments.
• Take Independent Contractors pictures and upload to LME and send to Advertising agency.
• Keep Orientation board accurate with incoming Independent Contractors.

Monthly Duties

• Orientation Expense report.
• Determine Independent Contractors of the month and quarter from qualifications, announce winner and organize all gifts for Independent Contractors.
• Update all Independent Contractors packets when any changes are made.

Quarterly Duties

• Update Veterans picture wall.
• Update Independent Contractors of the month/ Quarter picture wall.
• Order supplies needed for Orientation.
• 30/60-day retention phone calls.

Additional Responsibilities

• Identify issues with Orientation and work with management to make changes or streamline processes.
• Must maintain current working knowledge of transportation laws, DOT regulations, and company hiring criteria.
• Promote a culture of Trust and Safety for the organization.
• Back up Recruiters phone calls and verifications when needed.

KEY KNOWLEDGE AND EXPERIENCE

• Any combination of education or experience equivalent to a high school diploma
• Previous experience in the transportation industry preferred
• DOT knowledge of Independent Contractors requirements preferred
• Knowledge of Microsoft Office
• Ability to scan and use of copy machine preferred
• Good organization and communication skills required