Job Description

615 NC-66 South, Kernersville, NC 27284

ADMINISTRATIVE COORDINATOR / EXECUTIVE ASSISTANT

$16 - $20 PER HOUR + GREAT BENEFITS!

2+ YEARS’ EXPERIENCE IN AN ADMINISTRATIVE ROLE PREFERRED COLLEGE DEGREE PREFERRED

OUR PARKS CHEVROLET, KERNERSVILLE DEALERSHIP HAS A SUBSTANTIAL PRESENCE IN THE NORTH CAROLINA MARKET AND IS PROUD TO BE TO BE PART OF PARKS AUTOMOTIVE GROUP. WHEN YOU JOIN PARKS AUTOMOTIVE, YOU ARE JOINING A DEALERSHIP WITH AMAZING UPWARD MOBILITY OPPORTUNITIES. WE BELIEVE CULTURE MAKES A DIFFERENCE AND WE STRIVE TO BUILD LASTING RELATIONSHIPS WITH OUR EMPLOYEES, CUSTOMERS, AND THE COMMUNITY. WE ARE SEEKING AN ADMINISTRATIVE COORDINATOR/EXECUTIVE ASSISTANT to serve as a liaison between the dealership, the accounting office, and the Human Resources Department. WE ARE LOOKING FOR THE RIGHT CANDIDATE TO FIT THE TEAM AND CULTURE.

WE OFFER:

• $16 - $20/HOUR
• Medical, Dental, Life, and Vision Insurance available after two full calendar months of employment
• 401(k) retirement plan
• Short-term and long-term disability (after one year of employment)
• CLIMATE-CONTROLLED FACILITY
• Professional working environment
• 5-DAY WORK WEEK, NO SUNDAYS!
• OPPORTUNITIES FOR CAREER ADVANCEMENT!

DUTIES:

ACCOUNTING:

• Process daily deposits for all departments
• Reconcile Schedule 211 (Cash Clearing)
• Post Vendor Invoices (without POs) to Accounts Payables
• Reconcile credit card statement (monthly)
• Record and pass on calls with accounting issues
• Assist Accounting staff

SALES:

• Verify all required paperwork is in the deals
• Maintain inventory of Temp Tags for Sales
• Assist Management Team
• Assist with application/renewal of sales licenses

HUMAN RESOURCES:

• Verify required paperwork for new hires
• Process drug screen
• Submit Background Check
• Send New Hire paperwork and upload to Applicant Tracking System (ATS)
• Assist with New Hires in Paycor
• Order Business Cards
• Order Name Tags
• Communicate and schedule with employees on mandatory HR meetings
• Field and direct employee questions and/or concerns to correct resource
• Assist HR Manager
• Order any company swag

SUPPLIES:

• Order & maintain all office supplies
• Assist in/Order forms for dealership
• Dealer Tags – inventory tags for renewal each year – update Google Sheets with tag info

MAIL:

• Forward all incoming Postal Mail to Accounting (Do not Open)
• Receive, Store & Deliver incoming Office Supplies

GENERAL MANAGER:

• Assist GM in all matters
• Plan Holiday Events
• Schedule meetings
• Interact with and diffuse customer and employee concerns
• General observation of processes and staff members
• Light social media interaction
• Potential off-site representation of company
• Occasional weekend work
• Online review and reputation management
  • Solicit, respond, resolve, challenge utilizing online review platform
  • Monitor social platforms & alert when negative or inappropriate content is identified
• Assisting with any other reasonable requests from Management

QUALIFICATIONS AND SKILLS:

• Professionalism
• Organizational Astuteness
• Managing Processes
• General office skills
• 2+ years’ experience in Administrative role preferred
• Proficiency in Microsoft Office tools and Google Docs required
• High School Diploma or equivalent required
• RESUME MUST BE UPLOADED, AND ONLINE ASSESSMENT COMPLETED FOR IMMEDIATE CONSIDERATION.
• MUST BE AUTHORIZED TO WORK IN THE U.S. WITHOUT SPONSORSHIP AND BE A CURRENT RESIDENT.
• Must pass pre-employment testing to include background checks, MVR, and drug screen.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.