Job Description

The Payroll Coordinator handles all payroll related functions of a company or organization. This includes processing payroll, taxation forms and benefits, as well as maintaining employee data, handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company’s payroll process.

Payroll Coordinators work in conjunction with and support the human resources department and work under the Payroll Supervisor. Typically working in offices, Payroll Coordinators can work for major companies in-house as well as staffing agencies.

Payroll Coordinator Duties and Responsibilities

In order to manage payroll for all employees, a Payroll Coordinator performs many different tasks. We analyzed job listings for Payroll Coordinators in order to identify these core duties and responsibilities.

COMPILE PAYROLL DATA

The Payroll Coordinator is responsible for gathering all required payroll data, including timesheets, W-2 forms, benefits information, direct deposit forms and tax filing documents. They must regularly update this data, and have to track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.

MAINTAIN EMPLOYEE RECORDS

In order to support the payroll department, the Payroll Coordinator completes data entry for new client setups. They also input all employee data and records and maintain those records. When an employee is terminated or leaves voluntarily, the Payroll Coordinator is responsible for resolving all payroll issues with the terminated employee, such as final checks and unemployment information.

DISTRIBUTE PAYROLL

The Payroll Coordinator distributes payment to all of the company’s employees. This is usually done on a weekly, biweekly or monthly basis. It may require frequent trips to the post office in order to mail checks to employees.

ANSWER PAYROLL QUESTIONS

Payroll Coordinators typically answer the phones for the payroll department, and they respond to any payroll-related questions or concerns employees might have. They also assist with additional support as needed in the department.

Payroll Coordinator Skills

Some one that is great multi-taskers who stay organized and manage their time and multiple priorities in order to succeed. They are detail-oriented individuals who think quantitatively. They work well under pressure and are capable of meeting rapid, frequent deadlines.

CORE SKILLS: Based on job listings we looked at, employers want Payroll Coordinators with these core skills. If you want to work as a Payroll Coordinator, focus on the following.

·         Possessing an accounting background

·         Demonstrating strong computer skills

·         Showing some payroll experience

·         Demonstrating strong communication skills

ADVANCED SKILLS: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Payroll Coordinator toolbox and broaden your career options.

·         Technical education in related field

·         Associate’s degree in relevant field

·         Bachelor’s degree in finance, accounting, or related field

·         Becoming a Certified Payroll Professional (CPP)

Company Description

Currently staffing over 4,000 employees a day, we have proven to continue earning the trust of many companies across the DFW Metroplex. Service is a word used often in our industry, but since 1991, we have taken service to a higher level. We will do whatever it takes to find quality individuals to do quality work for our clients.