This position will be located out of Vancouver, BC ABOUT PARIAN LOGISTICS
Parian Logistics Inc, an affiliate of Stern Partners, owns a 28.6-acre property at 1530 Gamble Place in Winnipeg that houses the head offices and distribution centre for Warehouse One Clothing and Ricki’s Fashions, as well as the distribution centre for Bootlegger Clothing, and cleo Fashions. Parian Logistics is also home of the newly created National Shared Services business unit that supports the Retailing portfolio of Stern Partner companies: Warehouse One, Urban Barn, Comark (Bootlegger, Ricki’s, and cleo), and Auld Phillips. The Shared Services include: Human Resources, Finance, Digital Marketing, and Information Technology.
THE ROLE The National Solutions Delivery group is a newly created team in the IT Organization that will be critical for IT to successfully deliver a business value driven portfolio of programs and projects. The National Solutions Delivery group partners with senior business leaders across all the retail companies and technology resources (internal and external) to deliver high value and quality initiatives. This group leads the implementation and adoption of PMO best practices as well as the relationship management with key client stakeholders to ensure projects meet business objectives.
The National Solutions Delivery Team is a highly collaborative group of professionals who possess business acumen and technical expertise to effectively engage resources and stakeholders across a broad spectrum. They apply the rigour of best practices in a pragmatic manner with an eye on clear business outcomes.
The Project Coordinator role provides project management, operational, and administrative support to the Solutions Delivery Team and project managers. The role will focus on specific deliverables, parts of projects, and/or sub-projects with scheduling, organizing, data gathering, progress updating, recordkeeping, and reporting. The Project Coordinator will make project and portfolio reports presentation-ready to ease the burden on the project managers to validate and harmonize communications.
KEY ACCOUNTABILITIES
Create and sustain a trusting relationship with key stakeholders that translate into coordinating schedules, issues, budget, vendor SOWs, change orders, and reporting on status of existing projects.
Scheduling future project work and resource-leveling work plans.
Scheduling meetings and attendance at various key meetings, along with administrative support for recordkeeping and follow-up with both attendees and non-attendees.
Assist the Solutions Delivery team in ensuring the project runs smoothly, helping prepare presentations, and ensure deadlines are met.
Ensure the timely completion of work and updating of data by project team members. Validate project reporting. Coordinate various events in terms of facility, invitation, equipment, and other logistics.
Assist in dashboard reporting.
Assist in enterprise adoption and helps maintain project portfolio procedures, guidelines, and methodologies, and tools.
KNOWLEDGE & SKILLS
Strong knowledge of MSOffice, Excel and various project and portfolio management platform(s) required.
Extensive experience with Jira and Confluence.
Strong understanding of project and portfolio management techniques. Experience in both agile and waterfall environments highly desired. Familiarity with the functioning of a PMO and steering committee.
Strong customer service orientation.
Proven analytical and problem-solving abilities.
Ability to effectively prioritize and execute tasks in a high-pressure environment.
Good written and oral communication skills.
High interpersonal and collaboration skills. Proven ability to quickly earn the trust of stakeholders and team members.
EXPERIENCE
College diploma or university degree in the field of computer science and/or project management, with three years’ equivalent work experience.
Certifications in technology-related and project management disciplines.
Experience in eCommerce and retail is preferred.