Job Title: Part-Time Administrative Assistant

Location: Hicksville, NY

Position Summary:

We are a small business seeking a highly motivated and organized Part-Time Administrative Assistant to join our team. In this role, you will provide essential administrative support across various departments, including accounting, customer service, and shipping. You will be responsible for a variety of tasks, including but not limited to:

Responsibilities:

Accounting:

Data entry in QuickBooks Online

Invoicing and AR- monitor & manage aging reports

Accounts payable (AP) processing-monitor & manage aging reports

Process & Reconcile Vendor Invoices

Customer Service:

Answer phone calls and emails from customers

Resolve customer inquiries and complaints

Schedule Service Appts-routinely call clients to update service contracts

Shipping & Logistics:

Prepare Shipping Labels-U.S & Int’l

Sales Support:

Assist with creating and managing quotes

HubSpot:

Assist with data entry and management within the HubSpot CRM

General Office Duties:

Maintain office supplies

Assist with other administrative tasks as needed

Qualifications:

High school diploma or equivalent

3 years of experience in an office setting preferred

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Experience with QuickBooks and HubSpot CRM a plus

Excellent communication and interpersonal skills

Strong organizational and time-management skills

Detail-oriented and accurate

Ability to work independently and as part of a team

Positive and enthusiastic attitude