Part Time - Drayage Office Assistant

West Coast Trans Intermodal

Part-Time

About the Role:

West Coast Trans Intermodal, based in Long Beach, CA, is seeking a Drayage Office Assistant for our asset division. This part-time position offers potential for growth into a full-time role as the division expands. Initially, the role will temporarily operate out of our Downtown Long Beach brokerage office until a new truck yard is leased, with possible locations in Compton or Wilmington.

Responsibilities

Document Management:

Organizing, filing, and maintaining important transportation documents such as bills of lading, delivery receipts, and proof of delivery.

Ensuring compliance with regulations by keeping records of driver logs, fuel receipts, and other required paperwork.

Data Entry and Reporting:

Inputting data into company systems, including driver schedules, freight information, and billing details.

Generating reports on fuel consumption, trip details, and other operational metrics.

Communication and Coordination:

Serving as a liaison between drivers, dispatchers, and customers to relay information about delivery schedules, delays, or issues.

Communicating with suppliers and vendors for office supplies, truck parts, or maintenance needs.

Invoicing and Billing Support:

Assisting with the preparation and distribution of customer invoices.

Coordinating with the accounting department for payment tracking, accounts payable, and accounts receivable.

Scheduling and Logistics:

Helping to coordinate the dispatch schedule, ensuring that loads are assigned to drivers and that deliveries are planned efficiently.

Assisting with tracking shipments and verifying delivery times to meet customer requirements.

Compliance and Regulatory Assistance:

Keeping up with transportation regulations such as FMCSA (Federal Motor Carrier Safety Administration) rules and ensuring driver qualifications, drug tests, and licenses are up to date.

Maintaining records for DOT (Department of Transportation) compliance.

General Office Tasks:

Answering phones, responding to emails, greeting visitors, and handling general office correspondence.

Managing office supplies, organizing meetings, and performing other administrative duties as needed.

Who We're Looking For:

An individual with exceptional organizational skills capable of juggling multiple tasks.

Excellent communicator with a focus on providing best in class customer service.

Someone who is comfortable with computers and willing to learn new systems.

A team player who is ready to jump in and help where needed.

A quick learner who can thrive and adapt in a dynamic, high-energy environment.

QUALIFICATIONS:

High School Diploma or Equivalent

1-3 years in drayage or logistics experience preferred

The ideal candidate will have a background admin or accounting functions

Ability to be highly organized/detail-oriented

Ability to multitask, problem solve and function in a fast-paced environment

Proficiency in Microsoft Office, QuickBooks and TMS systems.

BENEFITS:

Paid Holidays

Paid Time off (PTO)