Job Summary: We are looking for a detail-oriented and organized Office Assistant to support our Office Manager and HR/Payroll Specialist. The ideal candidate will have experience with QuickBooks and bookkeeping and will help manage financial records, track payments, monitor outstanding balances, and assist with grants. This role is essential in ensuring the smooth operation of our financial processes, supporting both the Office Manager and HR/Payroll Specialist.

Responsibilities:

Assist the Office Manager and HR/Payroll Specialist with various administrative and financial tasks.

Manage and maintain financial records in QuickBooks.

Track payments made and ensure proper documentation.

Monitor outstanding balances and follow up on overdue accounts.

Assist with managing grants and ensuring proper financial reporting.

Reconcile accounts and resolve discrepancies.

Provide general bookkeeping support as needed.

Support the HR/Payroll Specialist with payroll-related tasks as necessary.

Requirements:

Proven experience with QuickBooks and bookkeeping.

Strong organizational and time-management skills.

Ability to work independently and meet deadlines.

Detail-oriented with excellent problem-solving skills.

Good communication skills, both written and verbal.

Ability to maintain confidentiality and handle sensitive financial information.

Bilingual- Spanish preferred, Portuguese a plus

Position Details:

Part-time position, with flexible hours.

Ideal work hours: 12:30 PM - 4:30 PM EST.

Remote work opportunity.

If you meet the above qualifications and are interested in supporting our Office Manager and HR/Payroll Specialist, we would love to hear from you!

This is a remote position.