Hamilton Raye is a fractional executive assistant agency that provides administrative support to other businesses. Our core values are focused on presence, efficiency, happiness, passion, and balance. We strive to provide our clients with professional and experienced support while allowing our team to live a well-balanced life. This is a REMOTE role, and we're looking for someone in the United States. At this time we are only hiring in the following states for this role: Ohio, Colorado, Florida, North Carolina, Missouri, Illinois, and New Jersey. If you do not live in one of these states please do not apply as you will not be considered.
Job Summary: The People Operations Specialist at Hamilton Raye is essential to enhancing and managing our hiring processes, team onboarding, engagement, and day-to-day people operations. This role will work closely with various departments, including IT and mentorship programs, to ensure a smooth onboarding experience and foster a vibrant, connected culture. As a people-centered role, this position also emphasizes team engagement, learning initiatives, and special recognitions to celebrate individual contributions and milestones.
Key Responsibilities:
1. Recruitment & Hiring Process Management
- Source, review resumes, and conduct phone interviews for potential candidates.
- Develop and enhance a streamlined hiring process, including workflows, stages, templates, and email communications in our recruitment system.
- Continuously optimize the hiring process to improve candidate experience and team efficiency.
2. Onboarding Coordination
- Schedule setup sessions with new hires (15-20 minutes) before onboarding to confirm access and complete initial setup.
- Coordinate with IT for onboarding-related support and track completion of setup and required courses.
- Manage onboarding communication by sharing announcements in Slack, adding new hires to the admin database, creating admin bios, and aligning with the mentor program.
3. Team Engagement & Development
- Organize buddy groups to foster connections within the team.
- Lead training initiatives and coordinate team-building activities.
- Build training tools and resources for team member development.
- Plan and execute birthday, holiday, and team anniversary celebrations, ensuring special days are recognized across the team.
4. Team Performance & Recognition
- Develop a performance tracking plan to monitor and support team development.
- Create, update, and manage team bios, and incorporate these onto the company website during onboarding.
5. Benefits & Communication Support
- Assist with benefit coordination and updates, maintaining a central information hub in Circle.
- Send out reminders for paid holidays and other essential team updates.
Preferred Experience:
- Experience with benefits coordination and updating internal resources.
- Familiarity with using platforms for communication and reminders, particularly for holiday schedules and paid leave notifications.
Ideal Candidate Qualities:
- Passionate about people operations and team development.
- Detail-oriented and proactive in managing workflows and team engagement.
- Strong organizational skills and a collaborative spirit to work across teams.
Benefits:
- Flexible work-from-home schedule.
- This is an hourly, part-time position, approximately 5-10 hours a week.
- Ability to contribute to a 401K
- Accrued PTO
- Paid Holidays
This role is an opportunity to shape and influence the culture at Hamilton Raye, making a positive impact on every team member's journey. If you're excited about creating supportive, efficient, and enjoyable team processes, we'd love to hear from you!