PRODUCTION TEAM ADMINISTRATOR

Passion Productions

OBJECTIVE

Act as the Production Team Administrator by striving for excellent communication, organization, and execution for the Passion Productions team. A positive, team-oriented, kingdom-minded individual who models initiative, service, and accuracy as they play a pivotal role on the team. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the Passion Productions invoice process, ensure prompt processing and accurate billing
• Communicate with contractors/vendor regarding account standing and invoice details with a high level of customer service
• Reconcile events/project by creating reports, tracking actuals and payment status. Sort invoices for these events/project in      corresponding production management folders
• Manage Passion Productions credit card reports (2) with accuracy and in a timely fashion, researching unknown charges and locating           missing receipts in order to meet submission deadlines
• Manage Passion Production's contractor/vendor list, ensuring contractors are in good standing with proper contracts and COIs as             required
• Ensure accuracy and detail in all documentation
• Follow all applicable privacy rules/best practices with communicating with contractors/vendors regarding payment or personally identifiable information 
• Manage scheduling of all contractors to support Passion Productions events
• Lead communication with contractor for each event: call times, point of contact, expectations, billing information, etc
• Maintain and develop relationships with all individual contractors and crew companies

This job description in no way states or implies that the ESSENTIAL DUTIES AND RESPONSIBILITIES are the only responsibilities of this position. The employee is required to follow any other reasonable instruction and perform any other reasonable duties at the request of the supervisor or other senior management personnel.

WORK SCHEDULE

30hrs/week, flexible schedule to be worked onsite and discussed with supervisor 

REPORTS TO

Production Manager

AN IDEAL INDIVIDUAL

• Has a bachelor's degree in relevant field is preferred and two to four years of experience in live event production or equivalent combination of experience is required
• Can quickly evaluate multiple scenarios to determine the best possible outcome
• Thrives in a fast-paced environment with aggressive deadlines
• Likes last minute curveballs and has the “get it done” gene
• Loves to learn as much as one can about administrative systems
• Can operate off of limited information to execute a completed plan
• Enjoys both logistical work, as well as relational work

EXPECTATIONS.

• Loves Jesus, the people of Passion City Church, the city of Atlanta and the world
• Has a willingness to adapt and be flexible, while going above and beyond expectations
• Advocates for the culture and vision of Passion
• Low drama, high-momentum, high-capacity, positivity, overcomer, dreamer, creative and can-do-whatever-it-takes attitude
• High level of initiative and ability to take a proactive approach to work
• Performs job duties on time with excellence
• Actively participates in the life of Passion City Church