Job brief Payroll/AP Coordinator

We are looking for a qualified Payroll/AP Coordinator to assist in all activities regarding the management of employee compensation and accounts payable in the company. An excellent payroll/ap coordinator has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail and will have good math skills to make the necessary calculations. The ideal candidate will be a thorough professional with good communication abilities. The goal is to carry out all payroll and accounts payable procedures with speed and accuracy.

Payroll/AP Coordinator responsibilities include:

· Manage compensation packages using payroll software

· Collect and verify timekeeping information for all employees

· Calculate pay according to hours worked incorporating leaves and overtime

· Calculate bonuses and commissions when appropriate

· Manage and calculate taxes and deductions

· Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system

· Issues statements and invoices and maintain records

· Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.

· Calculate unemployment and severance payments

· Deal with complaints and questions regarding payroll from employees and upper management

· Investigate and resolve any discrepancies in payroll

· Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

· Reconciles processed work by verifying entries and comparing system reports to balances.

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

· Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

· Ensures credit is received for outstanding memos.

· Issues stop-payments or purchase order amendments.

· Maintains accounting ledgers by verifying and posting account transactions.

· Verifies vendor accounts by reconciling monthly statements and related transactions.

· Reports sales taxes by calculating requirements on paid invoices

· Accomplishes accounting and organization mission by completing related results as needed.

· Prepare and submit reports with payroll information to supervisor

Requirements and skills

· Proven experience with payroll and accounts payable

· Familiarity with general accounting principles

· Experience in data collection, entry and reporting with great attention to detail and confidentiality

· Solid knowledge of relevant legislation, policies and regulations

· Computer savvy with working knowledge of relevant software (e.g. ADP, QuickBooks)

· Exquisite math and numerical skills

· Outstanding organizational and time management skills

· Excellent communication abilities with aptitude in problem-solving

· BSc/BA in accounting/business administration is preferred.