Job Summary

Responsible for processing the company’s payroll operations accurately and efficiently. The ideal candidate must have a strong understanding of general payroll processes and statutory requirements. Candidate must have strong ethical standards and a commitment to professionalism and confidentiality due to the nature of the position.

Essential Job Functions and Competencies

• Oversee and manage the entire payroll process, including but not limited to:
  • Processing and validating employee timesheets and hours worked
  • Calculating and verifying employee wages, salaries, and bonus payments
  • Ensuring accurate deductions for taxes, benefits, and other payroll-related items
  • Generating and distributing payroll reports
  • Addressing payroll-related inquiries from employees in a timely and professional manner
• Collaborate closely with Human Resources to ensure accurate and up-to-date employee information, including new hires, terminations, and changes in employment status, are reflected in the payroll system.
• Review and reconcile payroll-related general ledger accounts, ensuring accuracy and compliance with company policies, statutory regulations, and generally accepted accounting principles.
• Serve as a subject matter expert on payroll matters, staying updated on relevant industry trends, legislative changes, and best practices, and sharing this knowledge with the accounting team.
• Prepare and file tax-related forms and reports, such as quarterly and annual payroll tax returns. Must have prior related experience.
• Collaborate with internal and external auditors during payroll-related audits, providing requested documentation and reconciliations.
• Produces ad hoc reports as needed by management
• Must have confidence working in Microsoft Excel, including exporting data and leveraging formulas and pivot tables to more efficiently compare and identify discrepancies
• Posts payroll-related inventory adjustments
• Creates month end G/L clearing entries
  • Monitors for reasonableness and accuracy
• Assists with monthly close
• Maintains historical records
• Protects sensitive information
• Maintains financial security
• Maintains safe and clean working environment
• Other responsibilities, as determined by management

Knowledge, Skills and Abilities

Experienced in payroll administration, preferably in a role processing a similar number of employees (100+)

• Strong technical skills, including proficiency in payroll software or systems
• Prior experience and confidence in Excel, including the ability to manage large data sets, manipulate formulas, and create reports. Utilization and confidence within Microsoft Excel is of paramount importance for this role
• Self-starter who is able to take instruction and attempt to solve problems independently or through use of available resources and/or research prior to escalating issues
• Excellent analytical and problem-solving skills, with the ability to reconcile and resolve discrepancies efficiently
• Comprehensive knowledge of payroll rules, regulations, and statutory requirements (e.g., taxes, deductions, benefits), with a strong attention to detail
• Strong interpersonal and communication skills, both written and verbal, with the ability to communicate complex payroll matters in a clear and concise manner
• Proven ability to handle sensitive and confidential information with professionalism and integrity
• Highly organized, with the ability to prioritize and manage multiple tasks and deadlines effectively

Education and Experience

• A high school diploma is required
• An Associate or B.S. degree in Accounting or equivalent experience is preferred
• 3+ years of experience