Location: Hybrid – Tualatin, OR

Looking for a role where your work has real impact?

At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal HR resources, as well as companies with internal HR staff seeking expertise and training. We’re known for building strong relationships with our clients, so we can help identify what their business really needs to transform and thrive.

What it’s like to work here

Providing transformational services starts within our walls. We’re invested in creating a positive, rewarding experience with opportunities to learn, grow, advance, and shape the workplace. Xenium offers an inclusive work environment where employees can both make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion—and want to work where everyone knows you and your name, Xenium may be the place for you.

How this role transforms workplaces:

The Payroll Specialist II is responsible for maintaining client/employee payroll information and processes payroll while providing excellent customer service to Xenium’s clients. Payroll Specialist will need to maintain a working knowledge of payroll rules and regulations while supporting a book of business.

• Audits payrolls for accuracy. Audits a mixture of pay codes with corresponding workers’ compensation codes. Audits W-4’s and complies with IRS compliance letters. Audits vacation, sick and PTO accruals to correctly correspond with each client’s policy. Exercises a great deal of attention to detail in order to accurately prepare and process payrolls.
• Provides top notch customer service to clients, both external and internal, providing the most accurate and compliant answer in a timely manner. Customer service to include emails and phone conversations with same day responses. Analyzes customer concerns and provides resolutions that benefit both the client and are within legal guidelines. Builds a relationship of trust and sincerity with clients.
• Maintains punctual, regular, and predictable attendance.
• Processes a high volume of payrolls accurately and in a timely manner.
• Maintains recordkeeping and payroll activity functions including computing, calculating, auditing and processing. Includes commission, retro and separate bonus runs. Calculates garnishments, deductions, and loan payments.
• Processes out of cycle pay runs such as bonuses and final checks.
• Runs custom reports that will involve strong knowledge of MS Excel and formulas.
• Exercises basic knowledge of payroll laws to provide clients with correct lawful process.
• Enters client employee maintenance into payroll system including new hire paperwork, address changes, benefits, PTO/ Vacation/Sick accruals, terminations, and W-4 modifications.
• Accurately enters the most up to date information in a timely manner to guarantee reflection on the next payroll run.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and co-workers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from their supervisors and managers.
• Regularly exhibits behaviors consistent with the Xenium Promise (Takes Ownership for My Success, Speak Openly and Sincerely, Be a Source of Inspiration, Develop and Foster Relationships).
• Within CRM, input timely and accurate client information and track all client service activities performed.

Who you’ll work with:

Payroll team, Benefits team, HR Business Partners, various clients

Required experience and skills :

• Bachelor's degree (B. A.) from four-year college or university; and three+ years related experience and/or training; or equivalent combination of education and experience.
• Multi-state payroll knowledge required.
• Passion for managing and delivering Payroll services.
• Bilingual fluency in Spanish a plus.
• Commitment to advancing racial equity, and diversity, equity, and inclusion practices in the workplace.
• Exceptional customer service skills and ability to work independently.
• Must possess excellent verbal and written communications skills.
• Must demonstrate trustworthiness, confidentiality, initiative, and flexibility.
• Strong interpersonal, organizational, analytical, decision-making, and problem-solving skills required.

Preferred skills and certifications:

• Multi-client experience preferred.
• Payroll Certification preferred.
• Prism HR platform experience is preferred.

Don’t meet every requirement? We’d still like to hear from you:

If you enjoy being part of a collaborative team, building relationships, and making a difference in workplaces, we encourage you to apply – even if you believe you don’t meet all of the requirements described. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the job, and we welcome candidates from all backgrounds. Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team-focused environment.

Total compensation and salary range:

Our total rewards philosophy is centered around the whole person, including comprehensive health and financial benefits and life balance resources designed to support the passion, commitment, and energy that is vital to our team members.

Xenium HR is committed to providing a competitive compensation package. The starting salary for this role ranges from $27.88-29.81/hour based on skills/knowledge, years of experience, and ensuring pay equity within the organization. The hiring team will share more details regarding compensation based on your experience and location during the interview process.

Benefits:

Employer paid medical, dental, vision

FSA for health & dependent care

Life & Disability plans

Employee Assistance program

Wellness program

401k with match

Profit Sharing program

Paid time off

Paid holidays of your choice

Perks:

Flexible work arrangement with autonomy and trust

Caring leadership

Quarterly massage

½ day Fridays in summer

Tuition/educational assistance for under-grad degrees

Sabbatical and travel awards starting at 10 years

Professional development book clubs and cultural awareness & appreciation conversations

Regular training events

Peer Recognition & Reward program

Employee referral bonus

Business referral bonus

Monthly all-team meetings and team events

Community service

DEI and culture initiatives & teams

Discounts on Stoller wine

To learn more about the workplace culture at XeniumHR, view our video: