Payroll Specialist

Job Description

Prepares and processes multi-state biweekly payroll for organization. Uses Human Resources Information System (HRIS) / payroll system to capture worked and non-worked hours, accrue and postpaid time-off, calculate earnings, calculate deductions, withhold garnishments and taxes, and electronically or manually deliver paychecks to employees. Knowledge of Prevailing Wages helpful.

Essential Job Functions

• Coordinate all payroll related activity with payroll vendor. Enters and processes all employee and payroll related data into HRIS / payroll system.
• Process new hire paperwork, including employee personal information and employment data.
• Ensure proper tax and employment eligibility documents are completed and on file.
• Process payroll/status changes, including pay increases, classification changes, transfers, etc.
• Process separations and prepares final pay in accordance with state requirements.
• Review and edit timecards in coordination with supervisory staff.
• Verify hours worked; unpaid time-off, paid time-off, insurance deductions, retirement contributions, pay variables, wage garnishments, tax deductions, and various other deductions.
• Receive and process bonus and commission earnings.
• Prepare and reconcile Timecard Report with Payroll Preview to detect and reconcile payroll discrepancies prior to processing.
• Complete and process forms and documentation for administration of insurance benefits, retirement plan, unemployment and disability benefits, and payroll garnishments.
• Prepare required forms for government agencies and processes wage garnishments.
• Verify and submits retirement plan contributions and matches to provider following each payroll processing.
• Prepare periodic reports involving payroll data, including labor, earnings, and deductions.
• Verify and assign prevailing wage rates to individual employees. Compiles and submits certified payroll as required. Prepares and submits training fund payments to proper agencies.
• Conduct new employee orientation and on-boards employees.
• Record adjustments to pay related to previous errors or retroactive increases.
• Provide information to employees on all matters pertaining to payroll earnings and deductions.
• Keep up-to-date on all state and federal regulations pertaining to the payment of employees.
• Receive and review notifications from Department of Motor Vehicles regarding employee driving records; takes appropriate action.
• Distribute checks to employees.
• Complete verifications of employment.
• Prepare and distributes out-of-office notification daily.

  Maintain confidentiality of all employee personal and pay related data.

   

Education and/or Experience:

• Associate's degree or equivalent from two-year college or technical school; or two years' related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Payroll Systems in a HRIS environment; Microsoft Excel Spreadsheet software and Microsoft Word Processing software.