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Payroll and Administration Assistant

G

Guardian Tax

Payroll and Administration Assistant

Irvine, CA
Full Time
Paid
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  • Responsibilities

    Are you an Excel Wizard with a Passion for Payroll? Join Guardian Tax as a Payroll and Administration Assistant!

    _Are you ready to showcase your Excel wizardry, keeping payroll on point and everything running smoothly behind the scenes? If you're a detail-oriented multitasker with a knack for automation and scalability, we'd love to have you on our team at Guardian Tax!

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    _ We are looking for a proactive, organized Payroll & Administrative Assistant who can bring expert-level Excel skills—think macros, automation, and all the tricks—to make processes more efficient._

    At Guardian Tax, we believe work should be rewarding and enjoyable. Our team is made up of passionate professionals who thrive in a collaborative environment, and we're committed to fostering a workplace where everyone can grow and feel valued.
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    What You'll Be Doing:

    • Own payroll tasks: audit deals, tag payments, determine commission rates, and create commission reports.
    • Calculate bonuses and handle bank chargebacks & refunds.
    • Provide administrative support to our Director of Operations and COO.
    • Troubleshoot key systems like CRM, Gmail, Calendly, and more (open and manage support tickets).
    • Track KPIs, update call lists, export and analyze data.
    • Assist with deal approvals and audits.
    • Upload daily sales to Mailchimp.
    • Manage employee schedules, tracking sick days and vacations, and ensuring coverage for calls and emails.
    • Take on special projects from the Director of Operations.

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    What We're Looking For:

    • Excel wizard with expertise in macros, automation, and advanced functionalities.
    • At least 2 years of experience in basic accounting, payroll, payment processing, KPI tracking, and reporting.
    • Proficient in Word, G-suite, CRMs, Mailchimp, QuickBooks, ADP, Calendly, and phone systems like RingCentral.
    • Highly organized, creative problem-solver who's teachable and adaptable.
    • Excellent written and verbal communication skills.
    • Strong time management skills and ability to prioritize.

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    Job Details:

    • Schedule: Monday to Friday, full-time (30-40 hours per week)
    • Location: In-office (This is not a remote position)

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    Benefits We Offer:**

    • Medical, dental, and vision coverage
    • Retirement benefits

    If you're a payroll expert with unmatched Excel skills and love making processes scalable, we can't wait to hear from you. Join our energetic and supportive team at Guardian Tax—where your Excel expertise will truly make an impact!