Job Description

Role Summary:

The Universal Filmed Entertainment Group (UFEG) People & Culture team at NBCUniversal is committed to providing the best partnership and service to our business, creating a diverse, equitable, and inclusive culture, and continuing a supportive and collaborative team dynamic.

This role will support the day-to-day operations of the team supporting multiple executives, ensuring an effective office environment and assisting with employee events and special projects as needed.

Responsibilities :

Executive Support

• Provide administrative assistance to People & Culture Executives such as organizing meetings including scheduling, set-up and gathering meeting materials, while managing multiple scheduling priorities.
• Reconcile T&E and PCARD expenses, as well as coordinate travel arrangements as needed.
• Provide additional administrative support as needed.

Team Support

• Ensure the amenities, equipment and supplies for the team are fully stocked and operational, requesting service/maintenance as needed.
• Serve as subject matter expert for processes, resources and facilities requirements available to offer support to team members as needed (i.e. mailroom, deliveries, etc.).
• Help onboard new People & Culture Members by scheduling meet and greets, helping them assimilate to the office, and making sure they are set up properly with what their role requires.
• Help with logistics and coordination of activities for the People & Culture Team (i.e. appreciation activities, off-sites, birthdays and meetings, etc.)

Program Support

• Assist as needed the People Experience Team in setting up and executing UFEG events.
• Assist with paying invoices and reconciling purchasing card associated with events.

Qualifications

Basic Qualifications:

• 1+ years of experience in a professional work setting, Human Resources, Business Administration or related field

Desired Characteristics:

• Prior administrative or office management experience preferred
• Service Minded – people first mindset.
• Proficient with MS Office and intuitively navigate various systems platforms.
• Strong communication skills, both written and verbal.
• Able to build strong relationships and work with all levels of an organization; collaborative spirit.
• Extremely flexible and able to shift priorities as needed and manage multiple priorities at a time.
• Resourceful, able to navigate a complex environment to obtain information and troubleshoot.
• Self-motivated and independent work style, comfortable with a fast-paced work environment.
• Must be able to work on-site at least three days a week, and be flexible with schedule based on event needs in the evenings and on the weekends.

Additional Requirements:

• Able to do light physical lifting.
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,160 – 62,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.