Personal Assistant

Location: Manhattan, NY

Job Type: Full-Time

About Us:

We are a prestigious family office based in Manhattan, NY, managing a diverse portfolio of investments and overseeing various personal and real estate affairs for our principal owner. We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our team in managing daily operations, supervising a residential building, and assisting with personal tasks.

Job Summary:

The Personal Assistant will be responsible for managing the owner’s personal affairs, supervising the residential building and its tenants, and providing administrative support to ensure the smooth operation of the family office. The ideal candidate will be a self-starter with exceptional communication skills, a strong sense of discretion, and the ability to multitask in a fast-paced environment. The Personal Assistant must also be available for emergencies at any time, even though such situations are not usual.

Key Responsibilities:

1\. Personal Affairs Management:

• Manage and coordinate the owner's schedule, including appointments, travel arrangements, and events.
• Handle personal errands and tasks as needed, ensuring timely completion.
• Liaise with service providers, vendors, and contractors for personal and family needs.

2\. Building Supervision:

• Oversee the daily operations of a residential building, ensuring all tenant needs are met and issues are addressed promptly.
• Serve as the primary point of contact for tenants, addressing inquiries and resolving conflicts as necessary.
• Coordinate maintenance and repair work, ensuring that the building is well-maintained and compliant with all regulations.

3\. Administrative Support:

• Assist with financial management tasks, including expense tracking and budgeting for personal and building-related activities.
• Prepare reports and documentation related to the family office and building operations.
• Maintain organized records and files for all personal and property-related matters.

4\. Communication:

• Act as a liaison between the owner and various stakeholders, including tenants, service providers, and family members.
• Maintain a high level of professionalism and confidentiality in all communications.

5\. Event Planning:

• Assist in planning and coordinating personal events, family gatherings, and other social engagements.
• Manage logistics such as catering, venue arrangements, and guest lists.

Qualifications:

• Minimum of 3 years of experience as a personal assistant or in a similar role, preferably within a family office or real estate setting.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and comfortable with technology and software tools.
• Ability to maintain confidentiality and exercise discretion in all matters.
• Flexibility to work outside regular hours as needed, including emergency availability.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Retirement plan options.
• Paid time off and holidays.
• Opportunity to work in a dynamic and rewarding environment.

We look forward to finding a dedicated and skilled Personal Assistant to join our team and support our family office operations in Manhattan!