Job Description

Philly Temps & Perm is seeking an Administrative Assistant to perform a variety of administrative and clerical tasks to assist their Center City Philadelphia client. This is a full-time, temporary to permanent position. The position is an on-site role that takes place Monday through Friday. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

RESPONSIBILITIES:

• Support Senior and Management level staff
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Answer and direct phone calls
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

SKILLS:

• Minimum of 2 years proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School diploma

Company Description

Philly Temps & Perm is in the business of identifying, evaluating, and recruiting Philadelphia's strongest and most experienced office support and event staff. We are a progressive, women-owned, full-service staffing firm located on Walnut Street in the heart of Center City. Specializing in administrative and clerical staffing, we assist the area's finest companies in a variety of industries including financial, insurance, legal, non-profit, marketing, medical, publishing, construction, architecture, meeting planning and banking. The best companies in Philadelphia depend on us to supply them with top temporary, temp to perm, and permanent employees. We are the leading registration-staffing provider for the Philadelphia Convention & Visitors Bureau. Philly Temps & Perm 1518 Walnut Street, Suite 208 Philadelphia, PA 19102 phillytemps.com